Clinical Scheduler (Home Care)

Personal Touch Home Care; New York (NY); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401k plan

Life insurance

Professional growth

Employee assistance program

Job summary

Personal Touch Home Care in Brooklyn, NY is seeking a highly organized Clinical Scheduler and Support Specialist to coordinate field clinician visits, manage patient records in EMR, and assist with audit preparation.

The role requires attention to detail, the ability to work in a fast-paced environment with multiple priorities, strong NYC geographic knowledge, and proficiency in Excel/EMR. This is a full-time, in-person position with competitive pay.

Qualifications

• Experience in home care (CHHA/LHCSA) preferred.
• Detail-oriented and proactive.
• Ability to work in a fast-paced environment with multiple priorities.
• Strong knowledge of NYC geography.

Responsibilities

• Coordinate and track clinician visits (SOC, supervisory, preceptorship, follow-up).
• Staff new referrals and maintain active patient service-area spreadsheets.
• Cluster visits geographically using NYC boroughs and travel patterns.
• Communicate with clinicians and managers to ensure timely service.
• Support the clinical department with audits, charting, and deadlines.
• Monitor email queues and respond to inquiries.
• Provide excellent customer service to patients, families, and clinicians.
• Perform other duties to support clinical operations.

Skills

NYC boroughs knowledge

Excel proficiency

EMR proficiency

Data entry accuracy

Strong communication

Typing speed

Multitasking

Tools

EMR system

Excel

PDF editing

Job description

Clinical Scheduler (Home Care)

Brooklyn, NY

This a full time,in-personposition based out ofBrooklyn, NY.

Pay range is $25.00-$28.00 per hour

About Us:

With over 50 years of dedicated service to our communities, Personal Touch has been a trusted provider of home care and is a leading national home care agency. Our priority lies in ensuring exemplary patient care while fostering a supportive and empowering workplace culture for all team members. We are currently seeking compassionate and skilled professionals to join our team and continue our legacy of providing personalized and attentive care to patients in the comfort of their own home.

Why Choose Us:

At Personal-Touch Home Care, we are committed to creating a rewarding and fulfilling experience for our team members. Our established history and reputation provide a stable and trusted foundation for your career. Join us in positively impacting the lives of our patients and their families. As a member of our team, you will enjoy a wide range of benefits that enhance your overall well‑well-being and support your career growth. They include:

• Employee Recognition Programs:We acknowledge and celebrate your contributions.
• Comprehensive Health Benefits:We offer an inclusive package with Medical, Dental, Vision, Accident, and Long-Term Disability Coverage to ensure access to quality medical care while promoting overall wellness.
• Generous Paid Time Off:We provide generous paid time off to ensure you can recharge and return to work refreshed, leading to greater productivity and job satisfaction. We support a healthy work-life balance.
• Retirement Benefits:We offer a 401k plan to secure your financial future and help you save for retirement.
• Life Insurance:We offer company paid life insurance providing peace of mind and financial protection for you and your loved ones.
• Opportunities for Professional Growth and Development:Empowering you to thrive and grow.
• Employee Assistance Program:Supporting the well‑being of you and your family.
• Perks Program:Exclusive deals and offers on products, services, and experiences you need and love.

Job Summary:

Our Certified Home Health Agency (CHHA) is seeking a highly organized Scheduler and Clinical Support Specialist to support our clinical operations. This role is responsible for coordinating and scheduling field clinicians visits, maintaining accurate and up-to-date patient records in EMR and assisting the nursing department with audit preparation and compliance activities. The ideal candidate is detail‑oriented, proactive, good communicator, and comfortable working in a fast‑paced environment with multiple priorities and working knowledge of New York City geography—including boroughs, neighborhoods, and travel patterns. They must be confident using technology, running reports, managing spreadsheets.

Responsibilities:

• Coordinate the schedules, confirm, and track all clinician visits, including SOC, supervisory, preceptorship and clinical follow‑up visits.
• Responsible for staffing all new referrals and active patients maintaining all spreadsheets for active patients and service areas.
• Clustering visits geographically using strong knowledge of NYC boroughs, neighborhoods, and travel patterns
• Communicate with field clinicians and managers to ensure smooth workflow and timely service delivery.
• Serve as administrative support to the clinical department, including organizing charts, uploading documents, and managing deadlines.
• Assist with internal and external audits (DOH, OMIG, MLTC), including gathering documentation, compiling visit logs, and ensuring data accuracy.
• Monitor email queues and task lists to ensure timely responses to inquiries and requests.
• Provide excellent customer service when interacting with patients, families and clinicians.
• Perform other duties as assigned to support clinical operations.

Desired Skills and Experiences:

• Strong working knowledge of NYC boroughs, neighborhoods, and surrounding areas to efficiently cluster and route clinician visits.
• Strong computer proficiency (Excel, Word, PDF editing, EMR).
• Ability to manage spreadsheets, create simple trackers, and handle data entry with high accuracy.
• Fast and accurate typing skills.
• Ability to scan, upload, and organize documents logically and efficiently.
• Excellent communication skills and professional phone/email etiquette.
• Strong attention to detail and ability to manage multiple priorities.
• Experience in home care, CHHA (preferred) or LHCSA.

Job Type: Full‑time

Pay: $25.00‑28.00 per hour