Clinical Scheduler
Virginia Community Colleges
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Job summary
Northern Virginia Community College (NOVA) seeks a Clinical Scheduler to collaborate with division leadership and the clinical coordinator to create and maintain the nursing program's clinical schedule and credentials for faculty and students. The role requires HIPAA/FERPA compliance and strong coordination with clinical affiliates.
The ideal candidate will have experience with MS Outlook/Word/Excel, scheduling software, and maintaining health records, with excellent communication and
Qualifications
- Flexibility and ability to prioritize and work independently.
- Excellent interpersonal skills and ability to communicate with varied audiences.
- Strong analytical skills and critical thinking.
- Ability to handle confidential information and meet deadlines.
- Proficient in MS Office applications (Outlook, Word, Excel, PowerPoint).
- Experience with scheduling software and record keeping.
Responsibilities
- Maintain student health records and clinical requirements.
- Schedule faculty and student orientation with clinical affiliates.
- Ensure HIPAA and FERPA compliance.
- Coordinate selection and scheduling of clinical placements with leadership and faculty.
- Maintain links with preceptors and healthcare institutions involved in the clinical phase.
- Support adjunct faculty and students and communicate needs to course leadership.
Skills
Tools
Job description
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Clinical Scheduler
Admin and Office Spec III
19013-FP
Nonexempt
03
280W1210
Northern VA Community College
NV280-Provost Medical Educ Ctr
Fairfax County - 059
$25/hr
Full Time or Part Time
Part Time
No
Hours and schedule will be based on the college needs.
No
General Description:
The Clinical Scheduler is responsible for working with division leadership and the clinical coordinator to create and maintain the clinical schedule for the nursing program. This position will also ensure and maintain credentials for faculty and students.
Duties and Tasks:
- Maintains student health records and clinical requirements.
- Collaborates with clinical affiliates to schedule faculty and student orientation.
- Strictly adheres to HIPAA and FERPA regulations.
- Collaborates with division leadership and faculty for selection and scheduling of clinical placements.
- Maintains links with clinical preceptors, healthcare institutions, and other agencies involved in the clinical phase of the program.
- Serves as a resource and support person for adjunct faculty and students.
- Required to attend division meetings and have open communication regarding the needs of the course and faculty in arranging the optimum site for each course and ensure it is a good fit/match for the faculty as well as student.
- Active member of the health care community and interact to make contacts and clinical relationships and commitments to our program.
- May be required to perform other duties as assigned.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Flexibility and ability to prioritize and work independently
- Excellent interpersonal skills
- Excellent analytical skills
- Critical thinking and judgement skills
- Ability to use scheduling technology
- Ability to communicate complicated information to varied audiences.
- Ability to maintain confidential information on the program and student records.
- Self-directed and ability to prioritize work.
- Must be able to meet deadlines in a timely manner.
- Experience in MS software applications including MS Outlook, Word, Excel, and PowerPoint.
- Experience with scheduling software.
- Experience with record keeping.
- Experience working with Trajecsys
- Experience with DISA
- Experience working with ACEMAP
No
No
N/A
WGE_3477P
General Public - G
1
09/25/2026
10/11/2026
www.nvcc.edu
Northern Virginia Community College ( NOVA ) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College .
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu .
Employees must reside in Virginia, Maryland or District of Columbia.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
- * I understand that this is a part-time position. In consideration thereof, I wish to proceed with the completion of my application.
- No response.
- Yes.
- No.
- * I understand that only information provided at the time of the application submission will be considered and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
- Yes
- No
- * I understand that this position is not telework eligible and I will be required to attend work in-person.
- Yes
- No
- * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
- * Do you now, or will you in the future, require sponsorship for an employment visa?
- Yes
- No
- * Are you applying for this position to satisfy an OPT training requirement for your educational program?
- Yes
- No
- * Do you have experience in MS software applications including MS Outlook, Word, Excel, and PowerPoint?
- Yes
- No
- * Do you have experience with scheduling software?
- Yes
- No
- * Do you have experience with record keeping?
- Yes
- No
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