Clinical Scheduler

Virginia's Community College System; Richmond (VA); On-site; USD 34,000 - 44,000; Part time

Job summary

Northern Virginia Community College (NOVA) seeks a part-time Clinical Scheduler to support the Provost Medical Education Center in Fairfax County. The role coordinates with clinical affiliates, schedules faculty and student orientations, and maintains health records while ensuring HIPAA and FERPA compliance.

The position emphasizes collaboration with division leadership, flexible prioritization, and data confidentiality, with duties including scheduling, communications, and assisting adjunct

Qualifications

• Experience with MS Office applications (Outlook, Word, Excel, PowerPoint).
• Experience with scheduling software.
• Experience with record keeping.
• Experience with Trajecsys and related systems.

Responsibilities

• Maintains student health records and clinical requirements.
• Collaborates with clinical affiliates to schedule faculty and student orientation.
• Strictly adheres to HIPAA and FERPA regulations.
• Collaborates with division leadership and faculty for selection and scheduling of clinical placements.
• Maintains links with clinical preceptors, healthcare institutions, and other agencies involved in the clinical phase of the program.
• Serves as a resource and support person for adjunct faculty and students.
• May be required to attend division meetings and have open communication regarding the needs of the course and faculty in arranging the optimum site for each course and ensure it is a good fit/match for the faculty as well as student.
• Active member of the health care community and interact to make contacts and clinical relationships and commitments to our program.
• May be required to perform other duties as assigned.

Skills

Flexibility

Interpersonal skills

Analytical skills

Oral/written communication

Critical thinking

Scheduling technology

Audience communication

Confidentiality

Self-directed

Deadline driven

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Scheduling software

Trajecsys

DISA

ACEMAP

Job description

Working Title Clinical Scheduler Role Title Admin and Office Spec III Role Code 19013-FP FLSA Nonexempt Pay Band 03 Position Number 280W1210 Agency Northern VA Community College Division NV280-Provost Medical Educ Ctr Work Location Fairfax County - 059 Hiring Range $25/hr Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule Hours and schedule will be based on the college needs.

General Description

Sensitive Position No Job Description

Duties And Tasks

• Maintains student health records and clinical requirements.
• Collaborates with clinical affiliates to schedule faculty and student orientation.
• Strictly adheres to HIPAA and FERPA regulations.
• Collaborates with division leadership and faculty for selection and scheduling of clinical placements.
• Maintains links with clinical preceptors, healthcare institutions, and other agencies involved in the clinical phase of the program.
• Serves as a resource and support person for adjunct faculty and students.
• Required to attend division meetings and have open communication regarding the needs of the course and faculty in arranging the optimum site for each course and ensure it is a good fit/match for the faculty as well as student.
• Active member of the health care community and interact to make contacts and clinical relationships and commitments to our program.
• May be required to perform other duties as assigned.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSAs

• Flexibility and ability to prioritize and work independently
• Excellent interpersonal skills
• Excellent analytical skills
• Excellent oral/written communication skills
• Critical thinking and judgement skills
• Ability to use scheduling technology
• Ability to communicate complicated information to varied audiences.
• Ability to maintain confidential information on the program and student records.
• Self-directed and ability to prioritize work.
• Must be able to meet deadlines in a timely manner.

Minimum Work Experience

• Experience in MS software applications including MS Outlook, Word, Excel, and PowerPoint.
• Experience with scheduling software.
• Experience with record keeping.

Additional Considerations

• Experience working with Trajecsys
• Experience with DISA
• Experience working with ACEMAP

Operation of a State Vehicle

No Supervises Employees No Required Travel

N/A

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit www.nvcc.edu.

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

Employees must reside in Virginia, Maryland or District of Columbia.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.