Clinical Scheduler

Trinity Health PACE; Newark (DE); On-site; USD 38,000 - 55,000; Full time

Benefits offered by this job

Job summary

Saint Francis LIFE College Avenue, part of Trinity Health PACE, seeks a full-time Scheduler to coordinate and schedule external appointments for participants in Newark, DE. Responsibilities include maintaining schedules, coordinating with departments, and ensuring education is completed before visits.

Hours are Monday–Friday, 8:00 am to 4:30 pm, onsite. This role requires strong organization, MS Office proficiency, and experience with medical scheduling and elderly populations.

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• 1 year scheduling experience required.
• Previous medical scheduling experience strongly preferred.
• 1 year experience with a frail or elderly population preferred.
• Customer service experience as a first point of contact preferred.

Responsibilities

• Maintain accurate participant schedules, including service details per care plans.
• Notify managers of scheduling changes requiring a physician's order.
• Record scheduling updates daily and respond promptly to participant referrals.
• Coordinate with all departments involved in participant appointments.
• Ensure nursing completes participant education before appointments.
• Use electronic scheduling systems; schedule Aides services as determined by the Interdisciplinary Team (IDT).
• Track training and medical clearances for agency personnel.
• Review agency invoices for accuracy and forward for approval.
• Create EPIC authorizations and transportation appointments.
• Remind participants/caregivers of appointments.
• In the absence of the manager, review agency invoices for accuracy of billed agency hours.
• Create EPIC authorization, transportation appointment, escort appointment, etc.

Skills

Scheduling

Medical scheduling

Customer service

MS Office

Communication

Education

High School Diploma

Associate degree preferred

Tools

EPIC

Job description

Employment Type:Full timeShift:Description:SCHEDULER

Location: Saint Francis LIFE College Avenue, Newark, DE

Status: Full Time

Shift: Monday - Friday, 8 am to 430 pm, no weekends/nights/holidays

Position Purpose:

This primary purpose of this position is to coordinate and schedule external appointments participants according to participant needs and care plan designed by the interdisciplinary team. Will work closely with the transportation department, participants, caregivers, and center staff.

Position Details:

Hours will be worked exclusively onsite.

What you will do:

• Maintain accurate participant schedules, including service details as per care plans.

• Notify managers of scheduling changes requiring a physician's order.

• Record scheduling updates daily and respond promptly to participant referrals.

• Coordinate with all departments involved in participant appointments.

• Ensure nursing completes participant education before appointments.

• Use electronic scheduling systems; schedule Aides services as determined by the Interdisciplinary Team (IDT).

• Track training and medical clearances for agency personnel.

• Review agency invoices for accuracy and forward for approval.

• Create EPIC authorizations and transportation appointments.

• Remind participants/caregivers of appointments.

• In the absence of the manager, review agency invoices for accuracy of billed agency hours and forwards onto the Nursing leader for approval, if applicable.

• Create EPIC authorization, transportation appointment, escort appointment, etc.

Minimum Qualifications:

• High School Diploma or equivalent required. Associate degree preferred.

• 1 year scheduling experience required

• Previous medical scheduling experience strongly preferred.

• 1 year experience with a frail or elderly population, or appropriate training upon hiring.

• One year of customer service experience serving as the first point of contact via email/phone/in person strongly preferred.

• Strong organizational and conflict management skills

• Excellent written and verbal communications skills and flexibility to adapt to ongoing change and changing priorities.

• Proficiency with Microsoft product suite (MS Word, Excel, Power Point, etc.); basic knowledge and experience with electronic mail and calendaring system.

• Ability to use other software as required to perform the essential functions of the job.

• Position may require 10% of travel within the Centers geographic region.

Position Highlights and Benefits:

• Comprehensive benefit including 1st Day medical coverage, dental, vision, paid time off, 403B and educational assistance.

• Access to daily pay and employee referral incentives.

• Supportive environment with a patient-centered focus.

• Opportunities for professional development.

Ministry/Facility Information

Saint Francis LIFE College Avenue, part of Trinity Health PACE, provides high-quality care to seniors in the communities we serve. Our interdisciplinary team offers comprehensive services, allowing seniors to remain independent at home.

We are guided by core values of reverence, commitment, safety, justice, stewardship, and integrity.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.