Clinical research coordinator supervisor

University of WisconsinMadison; Madison (WI); On-site; USD 66,000 - 80,000; Full time

Job summary

The University of Wisconsin-Madison seeks a Clinical Research Supervisor to oversee clinical research coordinators, manage trial logistics, and ensure compliance with regulations. The ideal candidate will have strong communication and time management skills, with a Bachelor's degree preferred. This position offers a dynamic work environment focused on advancing clinical research.

Qualifications

• Minimum 3 years experience coordinating clinical trials.
• Previous supervisory experience preferred.

Responsibilities

• Supervises clinical research coordinators and manages trial logistics.
• Recruits, screens, and enrolls trial participants.
• Exercises supervisory authority over staff.

Skills

Time Management

Communication

Project Management

Education

Bachelor's Degree

Tools

Microsoft Office

OnCore

eBinders

Electronic Health Records

IRB applications

Job description

Job Summary:

The University of Wisconsin Clinical Trials Institute (UW CTI) is a partnership between the University of Wisconsin School of Medicine and Public Health (SMPH) and UW Health. It supports clinical research professionals, investigators, and participants to advance discovery and research in the prevention, detection, and treatment of disease to help improve the health of individuals, families, and communities across Wisconsin and beyond. Our exceptionally talented workforce provides care, support, and information to clinical trials participants; resources, training, and guidance to research professionals; and opportunities for industry partners to advance groundbreaking medical research.

The Clinical Research Coordinator Supervisor will supervise the UW CTI clinical research coordinators. They will have the responsibility of recruiting and hiring of new clinical research coordinator staff, take the lead in competency-based onboarding of new coordinators, performance management of current staff, and allocating work on clinical trials and provide day-to-day operational support for research coordinator activities.

The Clinical Research Supervisor will be expected to maintain coverage of clinical trials and be willing to address urgent issues outside of normal working hours (this includes evenings, weekends, and holidays). Must have flexible work schedule availability. The ideal candidate will have strong time management and communication skills with the ability to work independently or in teams, manage multiple projects amidst competing priorities, track details, and continuously improve processes. They will have strong knowledge of industry appropriate regulations and proficiency in Microsoft Office applications.

The Clinical Research Supervisor is expected to provide support to the coordinators if the team has planned vacation or is unable to complete their on-call shift. The supervisor may be required to travel to other UW Health clinics so they should have reliable transportation or be willing to use public transportation. This position requires on-call status for subject recruitment, enrollment, and subject monitoring.

Responsibilities:

Makes methodological recommendations for multiple clinical trials simultaneously or clinical trials with unique complexity, performs research activities, and compiles and analyzes the quarterly review of all Principal Investigator accounts to aid in the performance of the clinical trials research process. Supervises staff and functions under the Principal Investigator's medical license and cannot perform any tasks that by state or local law require a medical license to perform.

• 20% Schedules logistics and secures resources for a defined clinical research trial of high complexity and/or multiple research trials
• 10% Recruits, screens, and enrolls trial participants, collects complex information, performs medical assessments, and answers detailed questions with supervision from a medically licensed professional
• 10% Collects, prepares, processes, analyzes, and submits participant data and samples to appropriate entities, adhering to research protocols and compliance with applicable policies and procedures
• 10% Assists with review of current research trials, development of operational protocols and work unit policies, and makes recommendations to leadership for improvements
• 10% Serves as a subject matter expert and main point of contact for clinical research participants providing information regarding research procedures, expectations, and informational inquiries
• 25% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 15% Supports initiatives within the UW CTI, as assigned, including but not limited to, process improvement

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Bachelor's Degree

Qualifications:

Required

• Minimum 3 years experience coordinating clinical trials

Preferred

• Previous supervisory experience
• Previous experience managing complex clinical trials, including drug and device studies
• Previous experience working with Contract Research Organizations and Study Sponsors
• Previous experience with OnCore, eBinders, Electronic Health Records (preferably Epic), and IRB applications

License/Certification:

Required
SOCRA - Certification In Clinical Research
CCRP, ACRP, CCRA, CCRC, ACRP-CP are all comparable certifications that are acceptable. Must be certified or willing to become certified within 6 months of hire.

Required
Drivers License - Valid
https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $66,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for this position is $66,000 but is negotiable based on experience and qualifications.

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Work experience should demonstrate dependability, flexibility, and maturity. Candidates must be effective at building interpersonal relationships with constructive interactions, be clear and effective communicators, promote and create collegial environments that value accountability.

TB testing and a Caregiver Background Check will be required at the time of employment. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial Caregiver Check to be eligible for employment under the Wisconsin Caregiver Law and then every four years.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Contact:

Jennifer Wilkie
[e-mail]
608-262-8025
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clinical Research Supervisor(RE019)

Department(s):

A53-MEDICAL SCHOOL/CLINICAL RESEARCH

Employment Class:

Academic Staff-Renewable

Job Number:

314416-AS

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.