Clinical Research Budget and Contract Coordinator

Intl. Parking Inst; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player in clinical research is seeking a Clinical Research Budget and Contract Coordinator to join their remote team. This role is essential for supporting the financial aspects of clinical trials, including budget management and compliance oversight. The ideal candidate will possess strong organizational and communication skills, along with a solid background in clinical research and grant management. This position offers the flexibility of remote work while providing opportunities for professional growth and collaboration with a dedicated finance team. If you're passionate about improving clinical research processes and thrive in a dynamic environment, this role could be your next great opportunity.

Benefits

Comprehensive health benefits

Paid annual leave

Tuition benefits

Retirement planning options

Employee discounts

Career development opportunities

Qualifications

• 2+ years of experience in Pre-Award Grant activities and clinical research.
• Intermediate proficiency in Microsoft Office applications.

Responsibilities

• Support Pre-Award Clinical Research Grants and manage budgeting.
• Negotiate clinical trial budgets with external sponsors.

Skills

Clinical Research

Budget Management

Communication Skills

Problem-Solving

Organizational Skills

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Microsoft Outlook

Clinical Trial Management System (CTMS)

Job description

Clinical Research Budget and Contract Coordinator, Remote

Benefits of working at VCU

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here.

Position Primary Purpose and General Responsibilities

The Massey Comprehensive Cancer Center has a remote opportunity to join the Finance team within the Clinical Trials Office. The Clinical Research Budget and Contract Coordinator performs professional work with significant levels of independence often supporting the day-to-day management of Pre-Award Grant activities for the Clinical Trials Office within Massey Comprehensive Cancer Center. This professional's decision-making has a significant impact on service delivery of grant production. The Clinical Research Budget and Contract Coordinator reports into the Clinical Research Pre-Award Manager working closely with the Assistant Director of Research Finance. This position allows for remote work within the United States, with working hours from 8 AM to 5 PM ET, Monday through Friday. Please note remote employees for Massey Comprehensive Cancer Center are required to report onsite in Richmond, Virginia up to two times per year.

Duties & Responsibilities

• Provide advanced administrative support to Pre-Award Clinical Research Grants, contributing to multiple aspects of research projects and programs;
• Oversee assigned budgeting and compliance;
• Mentor junior staff and serve as a resource to lower-level staff;
• Operate as a key point of contact between the university and the research sponsor, research project staff, and participants;
• Maintain systems and processes for managing at both a project and a program level;
• Collaborate with Principal Investigators (PI), study staff, unit administrators, and coordinate with central offices in Pre-Award stages of project management;
• Provide research program level reporting and analytics to leadership.

Daily Responsibilities

• Develop standardized budget templates and study team effort estimates for all clinical trials;
• Collaborate with coverage analysts and clinical teams to ensure budgeted study items are congruent with the protocol, coverage analysis, contract, and informed consent;
• Collaborate with other pre-award staff, VCU Health Office of Clinical Research (OCRA), and the research study team to finalize the cost estimates for each trial;
• Responsible for negotiating clinical trial budgets with external sponsors to ensure all study costs are fully funded by sponsors;
• Collect and obtain appropriate approvals/signatures for internal budgetary documentation for all clinical trials and creates/finalizes the proposal submission in RamSpot for institutional review and approvals;
• Maintain budget and contract review status changes, in real time, in the Clinical Trial Management System (CTMS);
• Ensure all fully executed/approved budgets, correspondence, service agreements, and other essential documents are loaded into the CTMS and shared drive.

Qualifications

Minimum Qualifications

• Bachelors or equivalent and 2 years’ Pre-Award Grant (Clinical Research) experience, or equivalent combination of education, experience, and training;
• 2 years’ clinical research financial and billing experience in an academic and/or medical setting or equivalent combination of education, experience, and training;
• Intermediate proficiency with Microsoft Excel, Word, Access and Outlook with the ability to adapt to a range of database applications.

Candidates whose resumes highlight the following previous experience will be prioritized:

• Intermediate proficiency with data entry and word processing skills, with the ability to analyze and interpret information effectively;
• Intermediate organizational abilities and a keen eye for detail to ensure accuracy and efficiency in all tasks;
• Clear and professional written and verbal communication skills, with the ability to interact effectively with colleagues and stakeholders;
• Interpersonal skills, capable of building relationships and collaborating with team members at all levels to gather information and support compliance efforts;
• Problem-solving and organizational aptitude, with the ability to manage multiple tasks and meet deadlines in a dynamic environment.

Please note VCU is not able to provide ongoing visa sponsorship for this position.

Preferred Qualifications

• Masters or equivalent and 4 years’ Pre-Award Grant (Clinical Research) experience, or equivalent combination of education, experience, and training;
• 4 years’ clinical research financial and billing experience in an academic and/or medical setting or equivalent combination of education, experience, and training including familiarity with federal and state regulatory and clinical research compliance;
• Certification from the Society of Clinical Research Associates (SOCRA), the Association of Clinical Research Professionals (ACRP) or CRA certification for Research Administration;
• 2 years’ experience working in a Clinical Trials Management System (OnCore);
• Collaborative Institutional Training Initiative (CITI) Training or knowledge of regulations regarding the use of human subjects in clinical trials, outcomes research, nursing research, and other research areas or equivalent combination of education, experience, and training;
• Advanced proficiency with Microsoft Excel, Word, Access and Outlook with the ability to adapt to a range of database applications;
• 2 years’ experience with the full Clinical Trials Life Cycle, particularly in Oncology;
• 2 years’ experience with regulatory, financial, and administrative processes related to third-party billing in clinical trials, ensuring compliance with industry standards;
• 2 years’ experience in drug and device development processes, as well as in the pharmaceutical and/or the medical device manufacturing industry.

Please let us know if you were referred by a current Massey employee to ensure we honor our commitment to the Employee Referral Program.

Contact Information for Candidates

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