Clinical Research Associate/Coordinator I

buckinstitute; Novato (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

None

Job summary

The Buck Institute in Marin County, CA seeks a Clinical Research Associate/Coordinator I to support day-to-day logistics for clinical studies, conduct study visits at Buck and community sites, and assist with biospecimen processing.

Under supervision of senior staff, you will maintain participant tracking, prepare source documents, and build rapport to support engagement and data integrity. This is an early-career role with growth potential.

Qualifications

• BA/BS or equivalent in biological, health, behavioral, or related field.
• Experience in a clinical setting (research, elder care, health care).
• Interest in clinical trial conduct and healthy aging.

Responsibilities

• Maintain participant tracking, scheduling records, and coordinate visits.
• Prepare source documents, logs, questionnaires per protocol.
• Conduct protocol procedures under supervision and explain activities to participants.
• Build rapport to support engagement and retention.
• Ensure protocol compliance and document deviations/adverse events.
• Extract and digitize data from case report forms; preserve data integrity.
• Process, label, store, and ship biospecimens per procedures.
• Support regulatory documentation and study files.

Skills

Detail-oriented

Communication skills

Interpersonal skills

Team collaboration

Education

BA/BS or equivalent

Tools

Microsoft Excel

Google Drive

REDCap

Job description

POSITION SUMMARY

The Stubbs Lab at the Buck Institute is seeking an organized, detail-oriented, articulate, and motivated Clinical Research Associate/Coordinator I to join our clinical research team. This position supports the day-to-day logistics and communications required to successfully conduct clinical studies, performs elements of study visits at the Buck and community locations, and assists with processing biospecimens and study data.

Candidates must have previous experience in a clinical setting (health care or research). The CRA will work under the guidance of senior clinical research staff, with increasing independence as experience develops.

The successful candidate will join a team led by Co-Directors Dr. Newman, MD, PhD, a practicing geriatrician, and Dr. Brianna Stubbs, PhD, who has more than 10 years of clinical research experience. The broader team includes experienced Clinical Project Managers, Clinical Scientists, Study Nurses with more than 30 years of clinical practice experience, and other clinical research staff.

Our clinical team is small and highly collaborative. Candidates should expect hands-on experience across the full lifecycle of clinical study execution. We work together to ensure study activities are completed accurately and on time. This is a rewarding and challenging opportunity for a highly motivated individual who can independently execute assigned tasks after training but also recognizes when to ask for help.

KEY RESPONSIBILITIES

• Maintain participant tracking and scheduling records; conduct telephone prescreening; coordinate study visits and manage participant communications.
• Prepare and maintain source documents, study logs, questionnaires, and study supplies in accordance with study protocols and procedures.
• Conduct protocol-specified study procedures under appropriate supervision and clearly explain study activities to participants.
• Build strong rapport with study participants to support engagement, retention, and a positive research experience.
• Support protocol compliance through thorough review and documentation at each participant study visit.
• Extract and digitize data from written case report forms while carefully preserving data integrity.
• Process, label, track, store, and ship biospecimens according to study procedures and laboratory requirements.
• Support maintenance of regulatory documentation and study files and assist with protocol deviations, adverse-event documentation, and other study documentation as appropriate to the role.
• Participate in data analysis, interpretation, write-up, and dissemination.
• Recognize and promptly elevate participant safety concerns or protocol-related issues to the appropriate study team member.
• Communicate regularly with the Principal Investigator about study-related issues.
• Maintain confidentiality of all participant-related records and written and verbal communications.

QUALIFICATIONS

Education & Experience

• BA/BS or equivalent experience in a biological, health, behavioral, or related field.
• Previous experience in a clinical setting (research, elder care, health care, or similar is acceptable). This role is intended for candidates with early career experience in a related setting.
• Experience with, or strong interest in, clinical trial conduct and operations.
• Strong interest in the science of healthy aging and translating basic science research into clinical interventions.

Skills

• Detail-oriented and meticulous in all aspects of work.
• Strong follow-through and the ability to proactively identify and solve problems; demonstrated initiative is essential.
• Professional demeanor and strong interpersonal and communication skills when working with the public, providers, and colleagues.
• Ability to work effectively both independently and as part of a team.

Desired skills but not required

• Proficient with email, calendar scheduling, Microsoft Excel, and Google Drive, along with the ability to quickly learn platforms such as the Fitbit app, ASA24 diet log, and REDCap.
• Wet lab experience with basic analytical techniques and assays.
• Phlebotomy experience, or willingness to learn

COMPENSATION, SCHEDULE & WORK LOCATION

• Starting pay: $25-$30/hour, commensurate with experience, plus benefits.
• Schedules vary based on study needs and may include morning (7:30 am – 4:00 pm), daytime (9:00 am – 5:30 pm), and evening (1:30 – 10:00 pm) shifts.
• Fully in‑person position, with some clinical visits at community locations up to approx. 1 hour from campus.

ABOUT US

Our success will ultimately change healthcare. At the Buck, we aim to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede the ways in which we age.

We are an independent, non‑profit institution located in Marin County, CA, focused on increasing human healthspan, or the healthy years of life. Globally recognized as the pioneer and leader in efforts to target aging, the number one risk factor for diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes, the Buck seeks to help people live better longer.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa currently. We are an equal opportunity employer and strive to create an atmosphere where diversity of identity, experience, and background is welcomed, valued, and supported. Candidates who contribute to this diversity are strongly encouraged to apply.