Clinical Project Manager

Buck Institute for Research on Aging; Novato (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Paid parental leave

PTO

401k with 5% employer match after 1 年

Job summary

The Buck Institute for Research on Aging in Novato, CA is seeking an experienced Clinical Project Manager to lead two complex clinical studies, TIME and BETA, in a federally funded program. You will oversee operations, regulatory compliance, data quality, timelines, budgets, and stakeholder coordination, with direct involvement in study planning and reporting.

Key leadership role offering ownership in a small team, with collaboration among Clinical Research Co-Directors and multidisciplinary

Qualifications

• High organization skills and ability to manage concurrent studies and priorities.
• Proactive problem-solving, initiative, and consistent follow-through.
• Prior supervisory and/or team leadership experience.
• Strong written, verbal, and interpersonal communication skills.
• Strong attention to deadlines and budget guidelines.
• Experience preparing or submitting IRB protocols, amendments, or continuing reviews.
• Clinical skills/background to train, mentor, and oversee quality for staff.

Responsibilities

• Lead day-to-day execution of assigned clinical trials in compliance with protocols and guidelines.
• Manage study collaborators and vendors to meet timelines and deliverables.
• Monitor enrollment, milestones, and team capacity; flag risks to leadership.
• Coordinate protocol amendments, close-out activities, and follow-up on deliverables.
• Maintain IRB compliance and regulatory documentation; ensure data integrity.
• Oversee safety reporting and escalation for adverse events.

Education

Bachelor's degree + 4+ years

Master's or PhD degree + 2+ years

High school diploma/technical degree + 8+ years

Tools

Wrike

MS Project

REDCap

Job description

Compensation & Benefits

• Competitive salary of $90,000 - $100,000 per year, commensurate with experience plus benefits
• Full-time, 40 hours per week
• Onsite position
• Benefits include health insurance, paid parental leave, PTO, and 401k with 5% employer match after 1 year

POSITION SUMMARY

The Clinical Research Core at The Buck Institute is seeking an experienced and motivated Clinical Project Manager to lead the day-to-day execution of two complex, multi-component clinical research studies, TIME and BETA, within a larger federally funded research program. These studies aim to advance our understanding of personalized medicine.

The Clinical Project Manager will oversee study operations, staff, regulatory compliance, data and biospecimen quality, timelines, budgets, and coordination with internal and external stakeholders. This role will work closely with Clinical Research Co-Directors Dr. Newman, MD, PhD, a practicing geriatrician, and Dr. Brianna Stubbs, PhD, who brings more than 10 years of clinical research experience.

Clinical research is a rapidly growing area at the Buck. Because the team is small, this position offers a high degree of ownership and visibility, combining leadership responsibility with direct involvement in study planning, conduct, and reporting.

Key Responsibilities

Trial Leadership & Execution

• Lead day-to-day execution of assigned clinical trials, ensuring compliance with study protocols, GCP, ICH Guidelines, and Buck Institute Clinical Research SOPs
• Manage study collaborators and vendors, ensuring services and deliverables meet study needs and timelines
• Monitor participant enrollment, study milestones, and team capacity, and flag timeline, budget, or operational risks to Clinical Research Core leadership
• Coordinate protocol amendments, study close-out activities, team meetings, action items, and follow-up on deliverables

Regulatory, Data & Compliance

• Maintain IRB compliance, including continuing reviews, amendments, and required regulatory documentation
• Oversee timely and accurate data entry, query resolution, and good documentation practices across data capture systems
• Oversee safety reporting and escalation for adverse events, serious adverse events, adverse events of special interest, and protocol deviations
• Ensure biospecimens, study equipment, supplies, and other physical resources are organized, tracked, maintained, and available in accordance with protocol requirements
• Protect participant health information and sponsor-confidential information

Staff Management & Training

• Lead, mentor, train, and support Clinical Research Associates, ensuring training, delegation, workload distribution, and back-up coverage are appropriately managed and documented
• Coordinate participant, staff, medical, room, equipment, and other clinical resource scheduling, adjusting plans as needed when priorities shift
• Communicate study progress, needs, and risks to internal and external stakeholders and collaborate with study medical staff to resolve operational or participant review questions
• Promote respect for cultural diversity and support culturally competent, multilingual recruitment

QUALIFICATIONS

Education & Experience

One of the following:

• High school diploma/technical degree plus 8+ years of clinical research/project management experience in biomedical or clinical research;
• Bachelor's degree plus 4+ years of relevant experience; or
• Master's or PhD degree plus 2+ years of relevant experience

Required Skills

• Strong organization and ability to manage concurrent studies and priorities
• Proactive problem-solving, initiative, and consistent follow-through
• Prior supervisory and/or team leadership experience
• Strong written, verbal, and interpersonal communication skills
• Strong attention to deadlines and budget guidelines
• Experience preparing or submitting IRB protocols, amendments, or continuing reviews
• Clinical skills/background sufficient to train, mentor, and oversee quality for staff performing clinical procedures

Desired but not required

• Professional certification such as PMP, ACRP-CP, SOCRA CCRP, or equivalent
• Experience with project management software such as Wrike, MS Project
• Experience with EDC/data capture systems such as REDCap
• Phlebotomy certification/experience
• Experience in a nonprofit or academic clinical research setting

ABOUT US

The Buck Institute is an independent, nonprofit research institution in Marin County, California, focused on extending human healthspan - the healthy years of life.

Our scientists work across disciplines to understand and target aging, a major risk factor for diseases including Alzheimer's, Parkinson's, cancer, macular degeneration, heart disease, and diabetes.

Our goal is to help people live better, longer.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

The Buck Institute is an equal opportunity employer and welcomes candidates from diverse identities, experiences, and backgrounds.