Clinical Research Analyst I — CTMS & Protocol Operations

University of Florida; Gainesville (FL); On-site; USD 53,000 - 60,000; Full time

Job summary

The University of Florida's Clinical Trials Management System (CTMS) team seeks a Clinical Research Analyst I to support trial operations and protocol management across Jacksonville. You will help develop, review, and maintain protocol documentation ensuring compliance with policies and sponsor requirements.

This role assists with CTMS workflow management, quality reviews, and budgeting calendars, coordinating with study teams, fiscal staff, and sponsors.

Qualifications

• Bachelor's degree in an appropriate area and one year of relevant experience; or an equivalent combination of education and experience.
• Preferred: 1 year of experience in clinical research administration and/or financial management.
• Familiarity with OnCore CTMS by Advarra or similar clinical trial management software.
• Ability to balance customer service and research compliance.
• Strong time management, organizational, documentation, attention to detail, and task follow-up skills.
• Experience using Microsoft Office Applications.

Responsibilities

• Assist with protocol coverage analyses within the CTMS.
• Support the completion and review of Medicare Coverage Analyses (MCAs).
• Review vendor-provided MCAs and assist with validation to ensure alignment with standards.
• Manage coverage analysis requests in a timely and professional manner.
• Intake and Research Compliance Assessments for new studies.
• Assist with research billing compliance reviews and documentation.
• Review study documents to verify adherence to guidelines and regulatory requirements.
• Prepare Financial Language Assessments for informed consent forms when applicable.
• Manage protocol portfolio within the CTMS and maintain records.
• Build and maintain billing grids and CTMS workflows.
• Coordinate with study teams, fiscal teams, and coverage staff for accuracy.
• Submit and respond to vendor queries and perform QA on calendars/budgets.
• Serve as a liaison between investigators, teams, and offices.
• Provide technical assistance on sponsor policies and requirements.

Skills

Attention to detail

Time management

Organization

Education

Bachelor's degree

Tools

OnCore CTMS

Microsoft Office Applications

Job description

The University of Florida's Clinical Trials Management System (CTMS) team seeks a Clinical Research Analyst I to support trial operations and protocol management across Jacksonville. You will help develop, review, and maintain protocol documentation ensuring compliance with policies and sponsor requirements.

This role assists with CTMS workflow management, quality reviews, and budgeting calendars, coordinating with study teams, fiscal staff, and sponsors.