Clinical Research Analyst I

University of Florida; Gainesville (FL); On-site; USD 53,000 - 60,000; Full time

Job summary

The University of Florida's Clinical Trials Management System (CTMS) team seeks a Clinical Research Analyst I to support trial operations and protocol management across Jacksonville. You will help develop, review, and maintain protocol documentation ensuring compliance with policies and sponsor requirements.

This role assists with CTMS workflow management, quality reviews, and budgeting calendars, coordinating with study teams, fiscal staff, and sponsors.

Qualifications

• Bachelor's degree in an appropriate area and one year of relevant experience; or an equivalent combination of education and experience.
• Preferred: 1 year of experience in clinical research administration and/or financial management.
• Familiarity with OnCore CTMS by Advarra or similar clinical trial management software.
• Ability to balance customer service and research compliance.
• Strong time management, organizational, documentation, attention to detail, and task follow-up skills.
• Experience using Microsoft Office Applications.

Responsibilities

• Assist with protocol coverage analyses within the CTMS.
• Support the completion and review of Medicare Coverage Analyses (MCAs).
• Review vendor-provided MCAs and assist with validation to ensure alignment with standards.
• Manage coverage analysis requests in a timely and professional manner.
• Intake and Research Compliance Assessments for new studies.
• Assist with research billing compliance reviews and documentation.
• Review study documents to verify adherence to guidelines and regulatory requirements.
• Prepare Financial Language Assessments for informed consent forms when applicable.
• Manage protocol portfolio within the CTMS and maintain records.
• Build and maintain billing grids and CTMS workflows.
• Coordinate with study teams, fiscal teams, and coverage staff for accuracy.
• Submit and respond to vendor queries and perform QA on calendars/budgets.
• Serve as a liaison between investigators, teams, and offices.
• Provide technical assistance on sponsor policies and requirements.

Skills

Attention to detail

Time management

Organization

Education

Bachelor's degree

Tools

OnCore CTMS

Microsoft Office Applications

Job description

Clinical Research Analyst I

Job No: 541705

Work Type: Full Time

Location: Jacksonville Campus

Categories: Grant or Research Administration, Health Care Administration/Support

Department: 30010100 - JX-DEAN-ADMINISTRATION

Job Description

Classification Title:

Clinical Research Analyst I

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and one year of relevant experience; or an equivalent combination of education and experience.

The Clinical Research Office (CRO) in the Office of Research Affairs (ORA), Dean's Administration, College of Medicine–Jacksonville, is seeking a Clinical Research Analyst I to support clinical trial operations and protocol management within the University of Florida's Clinical Trials Management System (CTMS). This position assists with the development, review, and maintenance of clinical research protocols and related documentation to ensure compliance with institutional policies, sponsor requirements, and applicable regulatory standards. The analyst will support the implementation and management of research workflows within the CTMS while providing quality review and operational support for research projects conducted across the College of Medicine–Jacksonville.

• Assist with protocol coverage analyses within the Clinical Trials Management System (CTMS).
• Support the completion and review of Medicare Coverage Analyses (MCAs) in collaboration with team members.
• Review vendor-provided MCAs and assist with validation and completion to ensure alignment with institutional coverage analysis standards.
• Manage coverage analysis requests in a timely and professional manner.
• Intake and Research Compliance Assessments, Complete project intake submission assessments for new clinical research studies.
• Assist with research billing compliance reviews, and ensure required documentation is complete and accurate.
• Review study-related documents to verify adherence to institutional guidelines and regulatory requirements.
• Prepare Financial Language Assessments (FLAs) for informed consent forms when applicable.
• Manage assigned protocol portfolio within the CTMS and maintain accurate protocol records.
• Build and maintain billing grids and manage Office of Clinical Research workflows within the CTMS.
• Serve as a resource for study teams navigating the CTMS and assist with troubleshooting or record corrections.
• Monitor workflow timelines and ensure tasks are completed in accordance with established procedures.
• Build sponsor-paid protocol calendars and budgets within the CTMS application.
• Coordinate with study teams, fiscal teams, and coverage analysis staff to ensure accuracy and completeness.
• Submit and respond to vendor queries and perform quality assurance review of calendars and budgets developed through the vendor system.
• Make edits and updates as necessary throughout the calendar and budget development process.
• Serve as a liaison between investigators, study teams, administrators, and institutional offices.
• Provide technical assistance and guidance to departmental staff and research personnel on sponsor policies and institutional requirements.
• Assist with identifying system issues and communicating defects or workflow concerns to CTMS management or vendor representatives.
• Participate in testing and validation of the CTMS during system upgrades and implementation of new functionality.

Expected Salary

$53,000-$60,000

Required Qualifications

Bachelor's degree in an appropriate area and one year of relevant experience; or an equivalent combination of education and experience.

Preferred

• One year of experience in clinical research administration and/or financial management in an academic/medical setting.
• Familiarity with the OnCore CTMS by Advarra or similar clinical trial management software.
• Ability to balance customer service and research compliance.
• Ability to organize and work effectively, prioritize, be flexible, and stay on task in a high-paced, high-volume professional environment.
• Skilled in problem-solving techniques, critical thinking, and creativity.
• Strong time management, organizational, documentation, attention to detail, and task follow-up skills.
• Experience using Microsoft Office Applications.

Background Check is Required.

Health Assessment Required: Yes

Work Visa sponsorship is not available for this position

Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/.

Hiring is contingent on eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Applications Close: 04 November 2026