Clinical Operations Support Specialist

Washington University in St. Louis; United States; On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Vacation time - up to 22 days

Health insurance

Metro transit U-Pass

Retirement plan (403(b))

Wellness programs

Family caregiver leave

Tuition assistance

Job summary

WashU in St. Louis seeks a versatile administrative support professional to assist the Clinical Operations Manager with daily office functions and technical duties.

The role includes coordinating mail, paging, room scheduling, and medical student support, while ensuring smooth day-to-day department operations. The position requires a high school diploma with two years of college, and offers strong benefits and growth opportunities within a busy clinical environment.

Qualifications

• Education: High school diploma or equivalent, with 2 years of college or equivalent.
• Certifications: No specific certifications required for this position.
• Work Experience: No specific work experience required for this position.

Responsibilities

• Oversees duties and personnel related to mail delivery and pickup for the department.
• Manages pager allocation and billing through American Messaging; maintains lists related to paging.
• Acts as Medical Student Coordinator for each program rotation with scheduling, materials, and evaluations.
• Manages scheduling for conference rooms; ensures minimal disruptions and proper resource allocation.
• Supports daily technical activities and administrative tasks; back-up scheduling as needed.
• Answers incoming calls and routes information per policy.
• Schedules and maintains Pod 3 provider appointments and meetings; provides support for lectures.

Skills

Communication

Computer literacy

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Office Equipment

Organizational Savvy

Sound Judgment

Education

High School Diploma

2 years of college or equivalent

Bachelor's degree

Job description

WashU in St. Louis seeks a versatile administrative support professional to assist the Clinical Operations Manager with daily office functions and technical duties.

The role includes coordinating mail, paging, room scheduling, and medical student support, while ensuring smooth day-to-day department operations. The position requires a high school diploma with two years of college, and offers strong benefits and growth opportunities within a busy clinical environment.