Clinical Operations Assistant, Perioperative Services

UW Health; Madison (WI); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health and dental insurance

Paid time off

Two-week parental leave

Adoption assistance

Tuition benefits

Referral bonus

Job summary

UW Health in Madison, WI, is seeking a Clinical Operations Assistant to support payroll, scheduling, and administrative functions in a hybrid role (2–3 days on-site at East Madison Hospital and the remainder remote after training).

You will coordinate calendars, prepare reports, and help update policies and procedures while ensuring compliance and high-quality service to staff and leaders across Perioperative Services.

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred
• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Responsibilities

• Lead payroll and staff scheduling and ensure policy compliance.
• Serve as primary payroll, scheduling, and time-off resource for staff and leaders.
• Manage calendars, agendas, meeting minutes, and team coordination.
• Coordinate Perioperative Services admin, reports, and policy updates.
• Monitor policy compliance and time-sensitive workflows.
• Purchase supplies, services, or equipment.

Skills

Payroll knowledge

Scheduling

Timekeeping

Calendars management

Education

High School Diploma or equivalent

Associate's Degree in Business Administration or related field

Job description

Work Schedule:

100% FTE, day shift working Monday - Friday, scheduled for eight hours between 7:00 am - 4:30 pm. This is a hybrid position working 2 - 3 days per week at East Madison Hospital, in Madison, WI, and the remainder working from home after the training period.

Be part of something remarkable

Join the #1 hospital in Wisconsin!

We are seeking a Clinical Operations Assistan t to:

• Lead and support payroll and staff scheduling functions, including daily timekeeping review, payroll corrections, schedule updates, and ensuring compliance with organizational policies and pay practices.
• Serve as a primary resource for staff and leaders regarding payroll, scheduling, time-off requests, and related policies, providing accurate guidance and timely issue resolution.
• Provide leadership support through management of calendars, maintenance of agendas, taking meeting minutes, and coordinating activities and schedules for management and department teams.
• Coordinate administrative aspects of Perioperative Services, including preparing reports, researching issues, and assisting in updating policies, procedures, manuals, and administrative tools.
• Ensure departmental and staff compliance with policy and procedure requirements, including quality control monitoring of time-sensitive processes and workflows.
• Purchase supplies, materials, services, or equipment.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Full time benefits for part time work (for positions 60% FTE and higher).
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred

Work Experience

• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

East Madison Hospital - is UW Health's newest hospital and one of the most advanced hospitals and wellness centers in the country. Here, health care is seen as a holistic endeavour where our mission is to not only diagnose and treat you when you're sick, but also to partner with you in health and wellness.

Job Description

UW Hospital and Clinics benefits