Administrative Assistant

Indiana University; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan

Tuition subsidy

Paid time off

Job summary

Indiana University is seeking a talented administrative professional to provide comprehensive support to the Department of Pathology and Laboratory Medicine's executive leadership. The role spans both academic and clinical settings within IU and IU Health Group.

You will coordinate operations, manage calendars and travel, prepare reports, and assist with events and regulatory inspections while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required.
• 4 years of relevant administrative experience required.
• Ability to maintain confidentiality and exercise discretion.
• Strong verbal communication and listening skills essential.
• Excellent organizational and prioritization abilities.

Responsibilities

• Coordinates executive operations and supports departmental initiatives.
• Plans and coordinates departmental events and conferences.
• Assists with CAP/CLIA regulatory inspections.
• Manages facilities-related needs and collaborates with leadership.
• Provides confidential executive support and screens calls, mail and emails.
• Maintains executive calendars, schedules, travel, correspondence, and budgets.
• Acts as a resource for staff and improves processes for efficiency.

Skills

Excellent organizational skills

Confidential information handling

Verbal communication

Team collaboration

Judgment and decision making

Conflict management

Microsoft Office

Calendar management

Education

High school diploma or equivalent

Tools

Microsoft Office

Calendar management

Job description

PATHOLOGY AND LABORATORY MED (IN-PATH-IUINA)

The Department of Pathology and Laboratory Medicine supports a complex academic and clinical enterprise within Indiana University (IU) School of Medicine (IUSM) and collaborates closely with IU Health and IU Health Medical Group.

This position provides comprehensive administrative support for the Department of Pathology and Laboratory Medicine's executive leadership team in both the academic (IU) and clinical (IU Health Medical Group) settings.

Department-Specific Responsibilities

• Coordinates executive operations
• Supports departmental initiatives
• Plans departmental events and conferences
• Assists with regulatory inspections College of American Pathologists (CAP) / Clinical Laboratory Improvement Amendments (CLIA)
• Supports facility-related needs
• Collaborates with leadership and administrative staff to advance departmental goals

General Responsibilities

• Provides administrative support to executives, exercising confidentiality, tact and diplomacy
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
• Manages executive's calendar, meetings, travel, correspondence, and budget
• Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided
• May perform other duties related to maintaining an internal website and/or working with social media

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of relevant experience

Skills

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision making skills
• Effective conflict management skills

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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