Clinical Education Affiliations and Faculty Credentialing Specialist

Western University of Health Sciences; Lebanon (OR); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Job summary

Western University of Health Sciences seeks a Clinical Education Affiliations and Faculty Credentialing Specialist at its Lebanon, OR campus. You will coordinate the development and oversight of clinical education affiliation agreements with external partners and manage credentialing for campus-based and adjunct faculty.

You will oversee NPDB reporting, CME tracking, and related compliance, while coordinating rotations, invoices, budgets, and accreditation support.

Qualifications

• Bachelor’s degree or equivalent education/experience.
• 2–4 years clerical office experience.
• 2–4 years project coordination experience in a large, high-volume setting.

Responsibilities

• Coordinate clinical education affiliation agreements and credentialing processes.
• Oversee NPDB reporting and CME tracking.
• Process rotation invoices and manage budgets.
• Maintain confidential records and support site visits.

Skills

Communication skills

Organizational skills

Multitasking

Independent work

Education

Bachelor's degree

Tools

Word

Excel

Access

Job description

Clinical Education Affiliations and Faculty Credentialing Specialist

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Clinical Education Affiliations and Faculty Credentialing Specialist

Position Control Number

Position Control Number S00302

Type of Position

Type of Position Staff

Position Status

Position Status Full-time

Campus

Campus Western University Campus-Lebanon, OR

Position Location

Department

Department 1412-Clinical Education – Northwest

Job Summary

Under the general direction of the Site Dean, HCOM , the Clinical Education Affiliations & Faculty Credentialing Specialist is responsible for coordinating the development, execution, and compliance oversight of clinical education affiliation agreements between the College and external clinical partners, as well as overseeing the College’s credentialing, re-credentialing, and regulatory reporting processes for campus-based and adjunct/clinical faculty. This role combines contract and compliance coordination for Clinical Rotations with credentialing administration, National Practitioner Data Bank ( NPDB ) reporting, and Continuing Medical Education ( CME ) tracking in support of the Department of Clinical Education.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, skills, and abilities or be able to perform the essential functions of the assigned classification, with or without reasonable accommodation(s), using some other combination of skills and abilities. Necessary knowledge, skills, and abilities are as follows:

Knowledge:

• Familiarity with basic contract language, terms, and clauses, as well as accreditation, credentialing, and regulatory requirements governing clinical education (e.g., NPDB , CME / AOA reporting).
• Knowledge of clinical rotation coordination and (non-employee) faculty appointment processes.

Skills:

• Excellent computer skills, including the ability to set up and manage document formats in Word, Excel, Access, and other software required by this position.
• Excellent verbal and written communication skills, with the ability to interact professionally with administration, faculty, staff, students, and external partners.
• Strong organizational and multitasking skills, with a proven ability to manage multiple projects and deadlines and handle detail-oriented assignments with accuracy and minimal supervision.
• Advanced Excel user with the ability to create and manage complex spreadsheets and databases.

Abilities:

• Ability to work independently under pressure and know when to seek support from a supervisor, while also working collaboratively and cooperatively with diverse units and personalities internally and externally.
• Ability to provide high-quality customer service and maintain professional communication with faculty, campus administrators, and industry representatives, including regular status updates.
• Ability to organize and prioritize workload to meet necessary deadlines, and to be flexible with job assignments.
• Ability to demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

• Bachelor’s degree, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Experience:

• 2–4 years of clerical office experience.
• 2–4 years of project coordination experience in a large, high-volume setting.

Special Requirements, Licenses, and Certifications:

• Travel may be required for various trainings, conferences, and/or events in support of the overall objective of the position.
• This is an in-person position.

Preferred Qualifications

Education:

• Bachelor’s degree in Business Administration, Organizational Management, Legal Theory, or a related field.

Experience:

• Prior experience with contract management, medical credentialing, or clinical education compliance.

Key Responsibilities

Faculty Credentialing & NPDB Administration:

• Serve as the designated National Practitioner Data Bank ( NPDB ) Administrator; process clinical faculty and clerkship director applications by collecting relevant information, verifying clear records, and monitoring appointee activities through external agencies.
• Oversee re-credentialing of all clinical faculty and track activity for the purpose of promotion in academic rank; update individual clinical faculty database information on a recurring cycle to identify actions affecting suitability to serve.

Key Responsibilities

• Process Clinical Rotations invoices and educational resource requests, verifying accuracy of payments and coordinating with College Operations for timely processing; monitor the department’s Rotations budget account and provide budget updates and reports as requested.
• Maintain databases and external software tracking hospital affiliations, preceptor agreements, and student/faculty records; generate reports for the Clinical Education department and for accreditation purposes; support Medical Student Performance Evaluations ( MSPE ) by entering and proofing rotation comments.

Key Responsibilities

Affiliation & Contract Coordination:

• Coordinate the timely setup and maintenance of facility and individual preceptor affiliation agreements for HCOM ; serve as liaison in the negotiation of contracts and affiliation agreements for rotation sites and individual preceptors.
• Track contract processes from initiation to renewal, serve as point of contact for contract-related inquiries, assist students with affiliation agreement requests, and process independent contracts and DBA filings for external partners.

Key Responsibilities

CME Reporting & Compliance:

• Serve as the designated HCOM CME Reporter, maintaining policies and procedures governing the issuance of CME credits and reporting faculty Continuing Medical Education ( CME ) credits to outside agencies.
• Monitor departmental and college-wide compliance with all clinical education regulations and policies by creating and maintaining a compliance timeline, calendar, and database, and serving as liaison between Clinical Education and offices such as the Registrar, Institutional Research, and Academic Affairs.

Key Responsibilities

Special Projects & Confidential Records:

• Maintain confidential student and faculty files; support the HCOM Office of Academic Affairs with preparation of clinical faculty/preceptor application packets for site visit presentations.
• Assist with special projects and cross-train with counterpart specialists for overflow support; perform other duties as assigned.

Posting Details Continued

Work Schedule

• Normal business hours, with occasional overtime.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $24.00 Hourly

Maximum

Maximum $28.00 Hourly

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, or stoop. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work