Clinical Education Affiliations and Faculty Credentialing Specialist

Western University of Health Sciences; Lebanon (OR); Sur place; USD 33 000 - 39 000; Plein temps

Résumé du poste

Western University of Health Sciences seeks a Clinical Education Affiliations and Faculty Credentialing Specialist to coordinate affiliation agreements and credentialing oversight. You will manage NPDB reporting, CME tracking, and contract coordination for rotations and external partners.

This in-person role requires a Bachelor’s degree, 2–4 years in clerical and project coordination, and strong Excel skills. Lebanon campus offers a comprehensive benefits package and collaborative environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience is required.
• 2–4 years of clerical office experience in a high-volume setting.
• 2–4 years of project coordination experience in a large environment.
• Travel may be required; this is an in-person position.

Responsabilités

• Serve NPDB Administrator and manage credentialing for clinical faculty and rotations.
• Oversee re-credentialing and updates for faculty databases and records.
• Process rotation invoices and educational resource requests; monitor budget.
• Maintain affiliations, contracts, and reports for accreditation purposes.
• Ensure CME reporting compliance and liaison with regulators.

Connaissances

Computer skills

Verbal & written communication

Organization & multitasking

Advanced Excel

Formation

Bachelor’s degree

Bachelor’s in Business Administration / related field

Outils

Word

Excel

Access

Description du poste

Clinical Education Affiliations and Faculty Credentialing Specialist

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture. At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others. Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Clinical Education Affiliations and Faculty Credentialing Specialist

Position Control Number

Position Control Number S00302

Type of Position

Type of Position Staff

Position Status

Position Status Full-time

Campus

Campus Western University Campus-Lebanon, OR

Position Location

Department

Department 1412-Clinical Education – Northwest

Job Summary

Under the general direction of the Site Dean, HCOM , the Clinical Education Affiliations & Faculty Credentialing Specialist is responsible for coordinating the development, execution, and compliance oversight of clinical education affiliation agreements between the College and external clinical partners, as well as overseeing the College’s credentialing, re-credentialing, and regulatory reporting processes for campus-based and adjunct/clinical faculty. This role combines contract and compliance coordination for Clinical Rotations with credentialing administration, National Practitioner Data Bank ( NPDB ) reporting, and Continuing Medical Education ( CME ) tracking in support of the Department of Clinical Education.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, skills, and abilities or be able to perform the essential functions of the assigned classification, with or without reasonable accommodation(s), using some other combination of skills and abilities. Necessary knowledge, skills, and abilities are as follows:

Knowledge:

• Familiarity with basic contract language, terms, and clauses, as well as accreditation, credentialing, and regulatory requirements governing clinical education (e.g., NPDB , CME / AOA reporting).
• Knowledge of clinical rotation coordination and (non-employee) faculty appointment processes.

Skills:

• Excellent computer skills, including the ability to set up and manage document formats in Word, Excel, Access, and other software required by this position.
• Excellent verbal and written communication skills, with the ability to interact professionally with administration, faculty, staff, students, and external partners.
• Strong organizational and multitasking skills, with a proven ability to manage multiple projects and deadlines and handle detail-oriented assignments with accuracy and minimal supervision.
• Advanced Excel user with the ability to create and manage complex spreadsheets and databases.

Abilities:

• Ability to work independently under pressure and know when to seek support from a supervisor, while also working collaboratively and cooperatively with diverse units and personalities internally and externally.
• Ability to provide high-quality customer service and maintain professional communication with faculty, campus administrators, and industry representatives, including regular status updates.
• Ability to organize and prioritize workload to meet necessary deadlines, and to be flexible with job assignments.
• Ability to demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

• Bachelor’s degree, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Experience:

• 2–4 years of clerical office experience.
• 2–4 years of project coordination experience in a large, high-volume setting.

Special Requirements, Licenses, and Certifications:

• Travel may be required for various trainings, conferences, and/or events in support of the overall objective of the position.
• This is an in-person position.

Preferred Qualifications

Education:

• Bachelor’s degree in Business Administration, Organizational Management, Legal Theory, or a related field.

Experience:

• Prior experience with contract management, medical credentialing, or clinical education compliance.

Key Responsibilities

Faculty Credentialing & NPDB Administration:

• Serve as the designated National Practitioner Data Bank ( NPDB ) Administrator; process clinical faculty and clerkship director applications by collecting relevant information, verifying clear records, and monitoring appointee activities through external agencies.
• Oversee re-credentialing of all clinical faculty and track activity for the purpose of promotion in academic rank; update individual clinical faculty database information on a recurring cycle to identify actions affecting suitability to serve.

Key Responsibilities

• Process Clinical Rotations invoices and educational resource requests, verifying accuracy of payments and coordinating with College Operations for timely processing; monitor the department’s Rotations budget account and provide budget updates and reports as requested.
• Maintain databases and external software tracking hospital affiliations, preceptor agreements, and student/faculty records; generate reports for the Clinical Education department and for accreditation purposes; support Medical Student Performance Evaluations ( MSPE ) by entering and proofing rotation comments.

Key Responsibilities

Affiliation & Contract Coordination:

• Coordinate the timely setup and maintenance of facility and individual preceptor affiliation agreements for HCOM ; serve as liaison in the negotiation of contracts and affiliation agreements for rotation sites and individual preceptors.
• Track contract processes from initiation to renewal, serve as point of contact for contract-related inquiries, assist students with affiliation agreement requests, and process independent contracts and DBA filings for external partners.

Key Responsibilities

CME Reporting & Compliance:

• Serve as the designated HCOM CME Reporter, maintaining policies and procedures governing the issuance of CME credits and reporting faculty Continuing Medical Education ( CME ) credits to outside agencies.
• Monitor departmental and college-wide compliance with all clinical education regulations and policies by creating and maintaining a compliance timeline, calendar, and database, and serving as liaison between Clinical Education and offices such as the Registrar, Institutional Research, and Academic Affairs.

Key Responsibilities

Special Projects & Confidential Records:

• Maintain confidential student and faculty files; support the HCOM Office of Academic Affairs with preparation of clinical faculty/preceptor application packets for site visit presentations.
• Assist with special projects and cross-train with counterpart specialists for overflow support; perform other duties as assigned.

Work Schedule

• Normal business hours, with occasional overtime.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

Our faculty, staff, and administrators are 100% focused on student success.

Our University culture creates the context for a nurturing and supportive environment.

Faculty, staff, and students can expect to make deep, personal relationships within the University community.

As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $24.00 Hourly

Maximum

Maximum $28.00 Hourly

Physical Demands

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, or stoop. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Posting Information

Posting Number

Posting Number S01836

Posting Date

Posting Date 10/09/2026

Close Date

Close Date 10/09/2027

Open Until Filled Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Required Documents

• Resume

Optional Documents

• Cover Letter
• Letter of Recommendation #1
• Letter of Recommendation #2
• Letter of Recommendation #3
• Additional Applicant Document
• Required License/Certification

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * This position is located in Lebanon, Oregon. Are you willing and able to work from this campus location?
  • Yes
  • No
• * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization.

  (Open Ended Question)

• * Are you a current employee at Western University of Health Sciences?
  • Yes
  • No

309 E. Second St.
Pomona, CA 91766-1854
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COMP-Northwest:
200 Mullins Dr.
Lebanon, OR 97355-3983
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CHS-Northwest:
2665 S. Santiam Highway,
Lebanon, OR 97355
[phone]

COMP-Northwest:
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CHS-Northwest:
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