Clinical Assistant/staffing coordinator

Great Lakes Management; Saint Paul (MN); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Full Benefits package

Job summary

Great Lakes Management Co. is seeking a Clinical Assistant Staffing Coordinator to support the DON and clinical team with staffing, scheduling, and resident documentation at Hayden Grove Senior Living in St Anthony, MN.

The role emphasizes safe, consistent care and effective communication. You will coordinate RN/DON schedules, monitor vital signs documentation, assist with charting and regulatory tasks, and provide staff training to ensure service quality while maintaining a positive team

Qualifications

• One year of experience in home health, assisted living, long-term care, or a related healthcare setting is preferred.
• Strong organizational skills with the ability to take initiative and follow through with minimal supervision.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate clinical staff schedules with the RN/DON, including open shifts, call-offs, time-off requests, and coverage needs.
• Proactively identify staffing gaps and communicate schedule changes to staff and leadership.
• Maintain accurate staff schedules, availability, and scheduling records.
• Verify resident service schedules and updates under RN/DON supervision.
• Maintain service agreements, resident charts, progress notes, and clinical documentation per regulations.
• Enter provider new resident information; assemble new charts and process discharged charts.
• Coordinate with Rehab regarding therapy start/end dates and staff follow-through.
• Monitor completion of resident blood pressures, weights, and pulses.
• Report changes in residents' health status and concerns to clinical staff.
• Make daily rounds and communicate pertinent resident information through systems or meetings.
• Coach Residents Assistants on care procedures, activities, and one-to-one interactions.
• Encourage resident participation in activities based on needs and preferences.
• Provide education and support to staff regarding interactions with residents with dementia.
• Provide meal supervision as needed and promote a positive team environment.
• Attend staff meetings and assist DON with emergency procedures.
• Report accidents/incidents and respond to emergencies per procedures.
• Support regulatory compliance and participate in state/federal surveys as needed.
• Maintain flexibility to respond to clinical concerns outside regular hours.

Skills

Staff scheduling

Organization

Communication

Tools

Staff scheduling software

Job description

Clinical Assistant Staffing CoordinatorJob Objective

The Clinical Assistant Staffing Coordinator supports the Director of Nursing (DON) and clinical team with staff scheduling, clinical coordination, resident documentation, and resident care needs. This role helps ensure appropriate staffing coverage, accurate service schedules, and safe, consistent care for residents.

Job Details

• Hours: Monday–Friday, 8:00 AM–4:30 PM
• Pay: $25–$27 per hour
• Location: Hayden Grove Senior Living - St Anthony MN
• Full Benefits package

Job ResponsibilitiesStaffing & Scheduling

• Coordinate clinical staff schedules with the RN/DON, including open shifts, call-offs, time-off requests, and coverage needs.
• Proactively identify staffing gaps and communicate schedule changes to staff and leadership.
• Maintain accurate staff schedules, availability, and scheduling records.

Clinical & Health Office Support

• Verify resident service schedules and make updates under RN/DON supervision.
• Maintain service agreements, resident charts, progress notes, and clinical documentation in accordance with regulations.
• Enter provider new resident information; assemble new charts, thin active charts, and process discharged charts.
• Coordinate with Rehab regarding therapy start/end dates, recommended exercises, and staff follow-through.
• Monitor completion of requested resident blood pressures, weights, and pulses.
• Report changes in residents' physical or mental health status and resident/family concerns to appropriate clinical staff.

Resident & Team Support

• Make daily rounds and communicate pertinent resident information through appropriate systems, meetings, or communication tools.
• Coach Resident Assistants on care procedures, resident engagement, activities, and successful one-to-one interactions.
• Encourage resident participation in activities based on individual needs and preferences.
• Provide education and support to staff regarding successful interactions and interventions for residents with dementia.
• Provide meal supervision as needed and promote a positive, team-oriented work environment.
• Attend staff meetings and work with the DON to maintain emergency procedures.
• Report accidents/incidents and respond to emergencies according to community procedures.
• Support regulatory compliance and participate in state and federal surveys as needed.
• Maintain flexibility to respond to clinical concerns or emergencies outside regular hours when needed.
• Follow company policies and perform other duties as assigned.

Qualifications

• One year of experience in home health, assisted living, long-term care, or a related healthcare setting preferred.
• Staff scheduling or staffing coordination experience preferred.
• Strong organizational skills with the ability to take initiative and follow through with minimal supervision.
• Strong judgment, problem-solving, and decision-making skills.
• Excellent verbal and written communication skills.
• Strong computer skills, including electronic resident records and staff scheduling software.
• Caring, team-oriented approach with a passion for serving older adults.