Clinical & Applied Science Education (CASE) Coordinator

University of the Incarnate Word; San Antonio (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

University of the Incarnate Word School of Osteopathic Medicine seeks a CASE Coordinator to provide administrative support to the Senior Associate Dean, Department Chairs, and Faculty. You will assist with policies, communicate procedures, and implement approved changes in coordination with the Dean's Office.

The ideal candidate will have strong communication, attention to detail, budgeting and event planning skills, plus experience in a complex university environment.

Qualifications

• 60 college hours completed.
• Four (4) years of program/project management or administrative support in a complex office environment.
• Bachelor's Degree preferred.
• Experience in university/academic setting preferred.
• Experience with Banner software preferred.
• Fluent in Spanish is a plus.

Responsibilities

• Provide administrative support to the Senior Associate Dean, Department Chairs, and Faculty of UIWSOM.
• Assist with notification and implementation of approved policies.
• Coordinate scheduling, travel, events, and onboarding as needed.
• Maintain confidentiality of sensitive information.
• Support with budget tracking and reporting.

Skills

Communication skills

Attention to detail

Budget management

Event planning

Confidentiality

Time management

Team collaboration

Diversity and inclusion

Policy implementation

Education

60 college hours

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Position Summary

The CASE Coordinator is responsible for administrative support to the Senior Associate Dean, Department Chairs of CASE and Faculty of UIWSOM. The CASE Coordinator will work directly with the Dean's office regarding policies and procedures related to faculty and assists with notification and implementation of approved policies. The CASE Coordinator reports to the Senior Associate Dean of Academic Affairs (SADAA) at the School of Osteopathic Medicine (SOM).

UIW Mission

The University of the Incarnate Word School of Osteopathic Medicine educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery and innovation. The UIWSOM welcomes applications for the Clinical & Applied Science Education (CASE) Coordinator Position.

Knowledge Skills And Abilities

• Excellent communication skills, verbal, written, and interpersonal.
• Advanced in Microsoft Office Excel, PowerPoint, Word, Teams, and Outlook or equivalent.
• Strong attention to detail.
• Strong budget management skills.
• Demonstrated proficiency in ability to multi-task and anticipate needs in a fast-paced environment.
• Strong event planning skills.
• Strong ability to keep appropriate information confidential.
• Demonstrated effective time management skills and ability to meet deadlines.
• Strong ability to work collaboratively in a complex setting, working as a team in cooperation with other administrative support staff.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

60 college hours.

Required Work Experience

Four (4) years of program/project management experience or administrative support experience in a complex office environment. Note that up to two (2) additional years of education will be considered for up to two (2) years of experience.

Preferred Qualifications

• Bachelor's Degree.
• Five (5) years of administrative support experience in a university, health profession school, or academic setting
• Experience supporting upper management positions in a higher education setting.
• Experience in accounting and budgeting.
• Experience coordinating travel, candidate interviews and onboarding.
• Experience with Banner software.
• Fluent in Spanish.

Required Certifications, Licenses Or Registrations

Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday through Friday 7:30am to 4:30pm with occasional extended hours/weekends to meet departmental needs and/or needs of the learning community May be required to drive to UIW offices and off-campus sites to attend meetings, conferences, workshops, seminars, etc.

Physical Demands

• Ability to lift up to 10lbs of office materials.
• Ability to reach overhead, bend, and squat to retrieve office materials.
• Ability to regularly move about campus and event venues to actively engage attendees and guests, as well as attend meetings on campus.

Posting Number: AS2232PO

Job Type: Full Time

Job Category: Staff (non-exempt)

Desired Start Date: 05/01/2026

Reports To: Senior Associate Dean of Academic Affairs

Salary: $47,000 Annualized

Open Date: 03/19/2026

Open Until Filled: Yes

Special Instructions to Applicant: N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).