Clinic Administrative Assistant

Fresenius Medical Care; Whiting (NJ); On-site; USD 19,286 - 24,796; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Parental leave

Performance-based bonuses

Job summary

Fresenius Medical Care is seeking a Secretary/Receptionist to provide general clerical support in a medical office setting. The role involves managing schedules, greeting visitors, and handling routine communications, with a focus on efficiency and professionalism.

Ideal candidates have a High School Diploma and 1–2 years of related experience, strong Microsoft Office skills, and excellent interpersonal and telephone manners.

Qualifications

• High School Diploma required.
• 1–2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Responsibilities

• Prepare business correspondence, memorandums, informational packages, training materials and reports.
• Assist with scheduling and maintain calendars.
• Greet visitors and direct them to the appropriate location or person.
• Record minutes of meetings and distribute documents.
• Route phone calls and take messages for management.
• Maintain filing systems and basic databases.
• Perform routine clerical duties: filing, copying and scanning.
• Support management staff on scheduling meetings and other tasks.
• Assist with various projects as assigned by supervisor.

Skills

Scheduling

Interpersonal communication

Telephone etiquette

Education

High School Diploma

Tools

Microsoft Office

Job description

Purpose and Scope

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

Principal Duties and Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and provides the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Physical Demands and Working Conditions

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School Diploma required

Experience and Required Skills

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Rate of Pay

Rate: $XX - $XX

Benefits Overview (Non-Bonus Eligible Positions)

This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Benefits Overview (Bonus Eligible Positions)

This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Work Hours

This role is 32 hours per week