Clinical Administrative Assistant

CORE Occupational Medicine; Port Isabel (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life

401(k)

Six Paid Holidays

Paid Vacation and Sick Leave

Long-term disability and short-term

Job summary

CORE Occupational Medicine is seeking an experienced Clinical Administrative Assistant to join our Port Isabel, TX site. This full-time role supports both administrative and clinical staff and offers a comprehensive benefits package.

You will handle daily administrative tasks, manage a multi-line phone system, coordinate calendars, assist with patient intake, medical coding, and EMR systems, and deliver outstanding customer service to our client companies and patients.

Qualifications

• High school diploma or equivalent required.
• Some college or medical administration training is preferred.
• Current Medical Assistant Certificate with state license preferred.

Responsibilities

• Assist the Clinic with daily administrative duties and coordinating the administrative needs of the administrative and clinical staff.
• Assists with the management of a multi‑line corporate phone system, routing calls, managing messages, and providing information.
• Effectively communicates and disseminates information through verbal, email, and written communications.
• Manages incoming and outgoing mail, utilizing a meter system, arranging package pickup, and reviewing and distributing time‑sensitive items.
• Interacts with customers and clients, delivering exceptional customer service.
• Manages multiple calendars, making travel, meeting and event arrangements.
• Works with the clinical staff and assist technicians with standard services, as needed.
• Reviews work requests and responds in an appropriate manner.
• Learns administrative processes and practices in order to complete various assignments and projects.
• Supports administrative and clinical staff for time out of the office, lunches, breaks, and meetings.
• Enters data, verifies reports, makes copies, and collects documentation.
• Assists with Patient Intake, medical coding, and EMR systems.

Skills

Administrative support

Customer service

Calendar management

Verbal and written communication

Data entry

EMR systems

Telephone etiquette

Education

High school diploma or equivalent

Medical administration training (preferred)

Medical Assistant Certificate with state license (preferred)

Tools

Multi-line phone system

Email management

Microsoft Office

Job description

Come join CORE, the recognized leader in Occupational Medicine. Our nationwide occupational medicine platform provides the full spectrum of occupational medicine services to numerous Fortune 500 companies and industry leaders. Since our founding, CORE has focused on providing high quality occupational healthcare services that meet the mission, goals, and values of our clients. This partnership has allowed us to expand into a nationally recognized occupational healthcare provider. We are looking for an experienced Clinical Administrative Assistant to join our team at our Port Isabel, TX, site. This is a full‑time position, eligible for benefits.

We offer a highly competitive total compensation and benefits package which includes:

• Health
• Dental
• Vision
• Life
• 401(k)
• Six Paid Holidays
• Paid Vacation and Sick Leave
• Long-term disability and short-term disability benefits

Principal Duties And Responsibilities (Essential Functions)

• Assist the Clinic with daily administrative duties and coordinating the administrative needs of the administrative and clinical staff
• Assists with the management of a multi‑line corporate phone system, routing calls, managing messages, and providing information
• Effectively communicates and disseminates information through verbal, email, and written communications
• Manages incoming and outgoing mail, utilizing a meter system, arranging package pickup, and reviewing and distributing time‑sensitive items
• Interacts with customers and clients, delivering exceptional customer service
• Manages multiple calendars, making travel, meeting and event arrangements
• Works with the clinical staff and assist technicians with standard services, as needed
• Reviews work requests and responds in an appropriate manner
• Learns administrative processes and practices in order to complete various assignments and projects
• Supports administrative and clinical staff for time out of the office, lunches, breaks, and meetings
• Enters data, verifies reports, makes copies, and collects documentation
• Assists with Patient Intake, medical coding, and EMR systems

Education

• High school diploma or equivalent required. Some college or medical administration training is preferred.
• Current Medical Assistant Certificate with state license preferred.

Experience

• A minimum of three (3) years administrative office experience, preferably in a fast‑paced clinical setting
• Strong computer and Internet skills, flexibility, excellent interpersonal skills are needed to be successful in this role.

CORE, CHN, and our subsidiaries are Equal Opportunity Employers. EOE/ADAAA/AA.

Applicants have rights under Federal Employment Laws. Please review the linked posters for more information:

http://www.dol.gov/whd/regs/compliance/posters/fmla.htm

https://www.eeoc.gov/employers/eeo-law-poster

http://www.dol.gov/whd/regs/compliance/posters/eppa.htm

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including individuals with disabilities and veterans.

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English – Spanish

If you want to view the Pay Transparency Policy Statement, please click the link: English