Administrative Assistant Full Time

Corehealthnet; Baton Rouge (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health

Vision

Life

401(k)

Six Paid Holidays

Paid Vacation

Sick Leave

Long‑term disability and short‑term disability benefits

Job summary

A prominent healthcare organization based in Baton Rouge is seeking a Full Time Administrative Assistant to provide operational support. The ideal candidate will have a high school diploma and experience with Microsoft Office tools. Responsibilities include answering phone calls, managing emails, and administrative tasks essential to the operations team. The position comes with competitive benefits including health, vision, 401(k), paid holidays, and vacation. Join a team that values exceptional customer service and attention to detail.

Qualifications

• 1-2 years minimum experience with Microsoft Office required.
• 2 years of administrative support preferred.
• 1-2 years of medical office experience preferred.
• Excellent interpersonal skills.
• Excellent verbal and written communication skills.
• HIPAA Awareness is required.

Responsibilities

• Answer and route incoming phone calls.
• Monitor shared email inboxes.
• Sort and distribute incoming mail.
• Scan and upload documents.
• Upload x-ray discs to vendor systems and assign appropriately.
• Run scheduled and ad hoc reporting for leadership team.
• Track project statuses (new client implementation, Mobile and Work Ready jobs).
• Track drug testing supply orders for Mobile events.
• Assist in locating network clinics.
• Support contract updates and track renewal timelines.
• Provide general administrative support to the operations and leadership team.

Skills

Customer service

Time management

Attention to detail

Excellent verbal communication

Excellent written communication

HIPAA Awareness

HIPAA awareness

Time management

Attention to detail

Education

High school diploma or GED

Some college classes

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Adobe

Job description

Come join CORE, the recognized leader in Occupational Medicine. Our nationwide occupational medicine platform provides the full spectrum of occupational medicine services to numerous Fortune 500 companies, such as NASA, and other industry leaders. Since our founding, CORE has focused on providing high quality occupational healthcare services that meet the mission, goals, and values of our clients. This partnership has allowed us to expand into a nationally recognized occupational healthcare provider.

Position Overview

The Administrative Assistant provides daily support to CORE Health Network's office and operational functions. This role will carry out duties with varying degrees of independence as directed. Job performance requires time management, exceptional customer service, and attention to detail. This position is ideal for someone who takes initiative, follows through, and enjoys helping others in an office setting.

Physical Demands

• Strength and Endurance
  • Ability to lift 10 pounds.
  • Ability to push and pull 10 pounds.
  • Ability to carry 10 pounds.
  • Ability to type and look at a computer screen for extended periods of time.
• Balance and Coordination
  • Ability to balance, crouch, crawl, bend, and squat as needed.
  • Ability to stoop, kneel, reach, and feel as needed.
  • Ability to sit in an office chair for extended periods of time.
• Excellent interpersonal skills.
• Excellent verbal and written communication skills.
• Positive professional attitude.
• Ability to provide and/or receive constructive coaching and feedback during learning experiences.
• Ability to use office technology, equipment, and learn new administrative functions as assigned.
• Excellent attention to detail.
• HIPAA Awareness is required.

Education

• High school diploma or GED is required.
• Some college classes - preferred.

Experience

• 1 – 2 years minimum of Microsoft Office (Excel, Outlook, Word) and Adobe skills are required
• 2 years administrative support in an office environment is preferred
• 1 – 2 years of medical office experience is preferred

Benefits

• Health
• Vision
• Life
• 401(k)
• Six Paid Holidays
• Paid Vacation and Sick Leave
• Long‑term disability and short‑term disability benefits

Principal Duties and Responsibilities (Essential Functions)

• Answer and route incoming phone calls
• Monitor shared email inboxes
• Sort and distribute incoming mail and prepare outgoing packages for mail
• Scan and upload documents
• Upload x‑ray discs to vendor systems and assign appropriately
• Run scheduled and ad hoc reporting for leadership team
• Track project statuses (new client implementation, Mobile and Work Ready jobs)
• Track drug testing supply orders specific to Mobile events
• Assist in locating network clinics
• Support contract updates and track renewal timelines
• Provide general administrative support to the operations and leadership team

Employment Details

Full Time Administrative Assistant in Baton Rouge, LA

We offer a highly competitive total compensation and benefits package which includes: Health, Vision, Life, 401(k), Six Paid Holidays, Paid Vacation and Sick Leave, Long‑term disability and short‑term disability benefits.

CORE and its affiliates are Equal Opportunity Employers, EOE/ADAAA/AA. Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at Phone: 225‑456‑2243 or Email: [e-mail]. Equal Opportunity Employer, including individuals with disabilities and veterans.

For additional information on workplace discrimination policies or pay transparency, visit the relevant resources available on CORE’s website.