Clinical Admin & Medical Records Coordinator

State of South Carolina; Aiken (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

State of South Carolina – Office of Mental Health is seeking an Administrative Assistant / Medical Records (Aiken) to manage medical records, support front-desk operations, and assist with vital signs and administrative tasks at ABMHC in Aiken, SC.

The role emphasizes HIPAA compliance, accurate documentation, and coordination with clinical staff to ensure smooth patient flow and timely payments. Familiarity with electronic records and strong communication is essential.

Qualifications

• High school diploma or related experience; a bachelor’s degree may substitute the related experience.
• One year experience in a healthcare setting.
• Ability to lift 5 pounds and operate a state vehicle.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Responsibilities

• Process medical records requests in compliance with BHDD policies, including audits and various requests.
• Maintain up-to-date patient files in the electronic records system by adding required documentation.
• Prepare and index legacy paper charts for archiving and storage.
• Provide administrative clinical support, including patient registration and front desk coverage.
• Take and record vital signs during clinical prep for patients receiving medical services.
• Manage supplies, lobby, security, and opening/closing duties; support center operations.
• Track, verify, and process patient prior authorizations and self-pay payments to optimize center revenue.

Skills

Bilingual abilities

Communication skills

Attention to detail

Education

High school diploma or equivalent

Job description

State of South Carolina – Office of Mental Health is seeking an Administrative Assistant / Medical Records (Aiken) to manage medical records, support front-desk operations, and assist with vital signs and administrative tasks at ABMHC in Aiken, SC.

The role emphasizes HIPAA compliance, accurate documentation, and coordination with clinical staff to ensure smooth patient flow and timely payments. Familiarity with electronic records and strong communication is essential.