Clinic Staff Assistant I - Main Campus/Dallas

UT Southwestern Medical Center; Dallas (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

UT Southwestern Medical Center in Dallas, TX seeks a Clinic Staff Assistant I to support front office operations. You will handle patient registration, scheduling, insurance verification, referrals, and cash handling within a patient‑centered clinic environment.

Demonstrated customer service, knowledge of Epic EMR, and strict adherence to HIPAA are essential. This entry‑level role offers growth opportunities within UT Southwestern’s clinical operations.

Qualifications

• High school diploma or GED with prior customer service experience.
• CSA competencies in two clinical front office operations within 6-12 months.

Responsibilities

• Register patients and schedule appointments.
• Verify insurance benefits and manage referrals.
• Document phone encounters and support check‑in/check‑out.
• Maintain HIPAA confidentiality and professional patient care.

Skills

Customer service

Front office operations

HIPAA awareness

Education

High school diploma or GED

Tools

Epic EMR

Job description

Why UT Southwestern?

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued patients and employees. With over 20,000 employees, we are committed to continuing our growth with the best professionals in the healthcare industry. We invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Why UT Southwestern?

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued patients and employees. With over 20,000 employees, we are committed to continuing our growth with the best professionals in the healthcare industry. We invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

Clinic Staff Assistant I staff perform clinic front office operation workflows such as: patient registration, scheduling, insurance benefit verification, internal and external referral management, answer inbound phone lines and document patient telephone encounters, as well as point of service collections and patient check‑in and check‑out.

Job Duties

• Learn and demonstrates proficiency in a minimum of two (2) of the following clinical front office operations in a minimum of two (2) clinical front office operations within 6-12 months:
  • Registration
  • Scheduling
  • Inbound call documentation
  • Insurance Entry and Verification
  • Referrals Management
  • Cash Drawer, Payment Posting and Check-in/Check-out
• Learn and maintain up-to-date knowledge of Epic electronic medical record (EMR) system user operations, front office clinical workflows and policies and procedures.
• Deliver superior customer service, representing UT Southwestern in a positive and professional manner to patients, colleagues, and the community.
• Build rapport and communication with internal and external team members to ensure best outcomes for the patient in a comprehensive clinical care model.
• Maintain patient confidentiality in accordance with HIPAA and UT Southwestern policy.
• Maintain neatness of customer waiting area; keeps area stocked with pamphlets and other materials as appropriate.
• Ensure adequate inventory of items necessary for day‑to‑day functions of clinic, such as office supplies and patient forms.
• Duties performed may include one or more of the following core functions: (a) Directly interact with or care for patients; (b) Directly interact with or care for human‑subjects research participants; (c) Regularly maintain, modify, release or similarly affect patient records (including patient financial records); or (d) Regularly maintain, modify, release or similarly affect human‑subjects research records.
• Perform other duties as assigned.

Experience And Education

• High school diploma or GED with prior customer service experience required and successful completion of CSA competencies in two (2) clinical front office operations within 6-12 months of hire.
• Degree in related field and/or related experience preferred but not required.

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code.

• 51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Clinical

Organization

701002 - Amb-CSA Hiring Pool

Schedule

Full-time

Shift

Day Job

Job Type

Standard

Job Level

Entry Level

Job Posting

Sep 23, 2026, 1:05:30 AM