Clinic Staff Assistant I - Fort Worth

University of Texas Southwestern Medical Center; Fort Worth (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

TRS retirement programs

Parental Leave

Wellness programs

Tuition reimbursement

PSLF program

Job summary

UT Southwestern Medical Center in Fort Worth is seeking a Clinical Staff Assistant I to support outpatient clinical operations with a patient-centered approach. You will learn multiple front office tasks and work under supervision to ensure smooth patient flow and accurate documentation.

The role emphasizes compassionate service, HIPAA compliance, and collaboration with care teams, with a clear path for skills development and job ladder progression.

Qualifications

• High School Diploma or GED with prior customer service experience required.
• Successful completion of CSA competencies within 6-12 months of hire.
• Degree in related field preferred but not required.

Responsibilities

• Learn and demonstrate proficiency in at least two front office operations within 6-12 months: Registration, Scheduling, or Insurance entry.
• Maintain up-to-date knowledge of Epic EMR and front office workflows.
• Deliver superior customer service, representing UT Southwestern professionally to patients and staff.
• Build rapport with internal and external team members to ensure optimal patient outcomes.
• Maintain patient confidentiality in accordance with HIPAA and UT Southwestern policy.
• Keep waiting area neat and stocked with materials; assist with clinic supplies as needed.
• Perform duties that may affect patient records or related processes.

Skills

Customer service

Phone support

HIPAA compliance

Education

High School Diploma or GED

CSA competencies training

Tools

Epic EMR

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

The Clinical Staff Assistant I directly interacts with patients on the phone and/or face-to-face under direct supervision to: support medical front office business operations in an outpatient clinical setting and maintain a patient centered attitude at all times, demonstrating compassion and empathy for patients and their families. This position offers a career ladder based on progressive responsibilities and performance.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
• High School Diploma or GED with prior customer service experience required

• Licenses and Certifications
• Successful completion of CSA competencies in two (2) clinical front office operations within 6-12 months of hire

Preferred

• Education
• Degree in related field and/or related experience preferred but not required.

• Experience
• Related experience preferred but not required.

JOB DUTIES

• Learn and demonstrates proficiency in a minimum of two (2) of the following clinical front office operations in a minimum of two (2) clinical front office operations within 6-12 months: * Registration * Scheduling * Inbound call documentation * Insurance Entry and Verification * Referrals Management * Cash Drawer, Payment Posting and Check-in/Check-out
• Learn and maintain up-to-date knowledge of Epic electronic medical record (EMR) system user operations, front office clinical workflows and policies and procedures.
• Deliver superior customer service, representing UT Southwestern in a positive and professional manner to patients, colleagues and the community.
• Build rapport and communication with internal and external team members to ensure best outcomes for the patient in a comprehensive clinical care model.
• Maintain patient confidentiality in accordance with HIPAA and UT Southwestern policy.
• Maintain neatness of customer waiting area; keeps area stocked with pamphlets and other materials as appropriate.
• Ensure adequate inventory of items necessary for day-to-day functions of clinic, such as office supplies and patient forms.
• Duties performed may include one or more of the following core functions: (a) Directly interact with or care for patients; (b) Directly interact with or care for human-subjects research participants; (c) Regularly maintain, modify, release or similarly affect patient records (including patient financial records); or (d) Regularly maintain, modify, release or similarly affect human-subjects research records.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.