Clinic Scheduling & Workforce Coordinator

Lake Region Healthcare; Fergus Falls (MN); On-site; USD 27,359 - 40,101; Full time

Job summary

Lake Region Healthcare in Fergus Falls, MN is seeking a dedicated Nursing Scheduling Assistant to coordinate staffing schedules for Clinic Services and support payroll and onboarding processes. This role emphasizes accuracy, confidentiality, and effective communication with Clinic Nursing Leadership and staff.

You will manage monthly schedules, daily staffing adjustments, recruitment activities, and record-keeping while supporting leaders in performance reviews and operational initiatives.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• Experience in healthcare scheduling or medical office administration is preferred.
• Excellent written and verbal communication in English; strong grammar and attention to detail.

Responsibilities

• Coordinate and maintain workforce schedules for Clinic Services, including daily staffing adjustments and communication of changes.
• Administer workforce and payroll functions including timecard corrections, labor allocation reviews, overtime monitoring, compliance tracking, and reporting.
• Coordinate recruitment and onboarding activities, including interview scheduling, orientation planning, access requests, onboarding documentation, and follow-up for new hires.
• Support leaders and employees with performance review coordination, staff recognition, staffing analysis, productivity reporting, and operational initiatives.
• Monitor and maintain education, competency, onboarding, and compliance records; ensure timely completion of required training and organizational requirements.
• Provide administrative support by maintaining confidential workforce records, preparing reports and correspondence, and assisting with departmental projects and operations.

Skills

Workforce scheduling

Payroll

Recruitment

Onboarding

Performance reviews

Education records

Confidentiality

Communication

Organizational skills

Education

High school diploma

Tools

Paycom payroll

Microsoft Office

Scheduling software

EHR system

Job description

Lake Region Healthcare in Fergus Falls, MN is seeking a dedicated Nursing Scheduling Assistant to coordinate staffing schedules for Clinic Services and support payroll and onboarding processes. This role emphasizes accuracy, confidentiality, and effective communication with Clinic Nursing Leadership and staff.

You will manage monthly schedules, daily staffing adjustments, recruitment activities, and record-keeping while supporting leaders in performance reviews and operational initiatives.