Clinic Operations & Scheduling Coordinator

Nova Supports; American Fork (UT); On-site; USD 36,000 - 48,000; Full time

Job summary

Nova Supports is seeking an Administrative Assistant for our Ogden clinic. You will support daily clinic operations and represent our values of competent and compassionate care.

The role requires excellent organizational and communication skills, detail-orientation, and a proactive attitude to assist clinicians and clients in a dynamic environment. Ability to drive clients and coordinate schedules are essential responsibilities of this position.

Qualifications

• Strong organizational, communication, and time-management skills are required.
• Proven ability to work in a fast-paced, ever-changing environment.
• Willingness to drive clients to sessions and outings; clean driving record.
• Proficiency with office equipment and software including MS Excel, Planner, Teams, and PowerPoint.
• Familiarity with Passage Health is a plus.

Responsibilities

• Field inbound communications by phone and general email inquiries and route to the appropriate internal parties.
• Coordinate scheduling with the clinical care team, including transportation and clinician/client sessions.
• Organize internal resources and maintain files and office supplies.
• Maintain confidentiality and HIPAA compliance at all times.
• Liaise with visitors and serve as the first point of contact in the clinic.
• Communicate policies and procedures and support executive-level operations such as travel and expense submissions.

Skills

Organizational skills

Communication skills

Time-management

Driving

Problem-solving

Attention to detail

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

Nova Supports is seeking an Administrative Assistant for our Ogden clinic. You will support daily clinic operations and represent our values of competent and compassionate care.

The role requires excellent organizational and communication skills, detail-orientation, and a proactive attitude to assist clinicians and clients in a dynamic environment. Ability to drive clients and coordinate schedules are essential responsibilities of this position.