Compassionate Clinic Operations & Scheduling Assistant

Nova Supports; Ogden (UT); On-site; USD 25,000 - 29,000; Full time

Job summary

Nova Supports in Ogden is seeking an administrative assistant to support daily operations of the clinic and pool. The role runs 12pm–8pm, Monday through Friday, and requires strong organizational and communication skills.

You will drive clients as needed, assist clinicians and clients, and help maintain a calm, efficient work environment. The ideal candidate has 1–2 years of administrative experience, a high school diploma, and proficiency in Microsoft Office, including Excel, Planner, Teams,

Qualifications

• High school diploma required.
• 1–2 years experience as an administrative assistant, secretary or receptionist preferred.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced, ever-changing environment.
• Positive, high-energy attitude.
• Familiarity with office equipment (printers, fax, projectors).
• Proficiency in Microsoft Office (Excel, Planner, Teams, PowerPoint) and Passage Health.

Responsibilities

• Field inbound communications - answer phone calls and general email inquiries and route to the appropriate internal parties.
• Coordinate scheduling with the clinical care team, including transportation for clients and clinic activity schedules.
• Organize internal resources and maintain files and office supplies.
• Maintain confidentiality and uphold HIPAA regulations.
• Liaise with visitors as the first point of contact in the clinic.
• Communicate policies and procedures to employees.
• Oversee building and vehicle maintenance - ensure regular servicing and cleaning schedules.
• Facilitate executive-level operations - book travel, submit expenses, and support high-level staff communications.

Skills

Organizational skills

Communication

Time management

Multitasking

Customer service

Driving to sessions

Education

High school diploma

Tools

Microsoft Office

MS Excel

Planner

Teams

PowerPoint

Passage Health

Job description

Nova Supports in Ogden is seeking an administrative assistant to support daily operations of the clinic and pool. The role runs 12pm–8pm, Monday through Friday, and requires strong organizational and communication skills.

You will drive clients as needed, assist clinicians and clients, and help maintain a calm, efficient work environment. The ideal candidate has 1–2 years of administrative experience, a high school diploma, and proficiency in Microsoft Office, including Excel, Planner, Teams,