Clinic Operations Assistant

Ozark Regional Vein & Artery Center

Rogers (AR)

Sur place

USD 28 000 - 40 000

Plein temps

Il y a 7 jours

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Avantages offerts par ce poste

401(k)

Health, dental, vision, and life ins.

Disability insurance

Paid time off

Four-day work week

Résumé du poste

Ozark Regional Vein & Artery Center (ORVAC), with Renew Aesthetics and The Edge Men's Health, seeks a reliable Clinic Operations Assistant to support daily operations across Northwest Arkansas. In this hands-on, multi-site role you’ll assist HR and operations, onboard new hires, manage data entry and payroll support, coordinate with clinic leaders, and drive process improvements.

Four-day, in-person schedule; 3–5 years of admin/ops experience; Bachelor's degree and HR certification preferred;

Qualifications

Bachelor's degree, HR certification (PHR/SHRM-CP or higher) required.
Strong computer skills in Excel, Word, and HRIS/HR systems.
3–5 years of administrative/operations experience required.
Experience with QuickBooks Online preferred.
Experience in HR/employee experience preferred.
Healthcare or multi-site experience is a plus.

Responsabilités

Be a go-to resource for team members' HR and benefits questions.
Coordinate the new-hire experience from offer through first 90 days.
Help plan recognition and engagement efforts across all three clinics.
Maintain confidential employee records with discretion.
Assist in maintaining organized systems, documentation, and workflows.
Assist in management of HR processes: recruitment, onboarding, performance management, and payroll (iSolved experience preferred).
Coordinate follow-ups with vendors, team members, and leadership as needed.
Provide backup accounting support (AP/AR, data entry in QuickBooks Online).
Assist with special projects and process improvements as assigned.
Gather information, track progress, and help ensure completion of tasks.
Identify opportunities to improve organization and efficiency.

Connaissances

Organized & detail-oriented

HR experience

Recruitment coordination

Discretion

Problem solving

Team collaboration

Formation

Bachelor's degree

HRCI-PHR or SHRM-CP or higher

Outils

QuickBooks Online

Excel

Word

Description du poste

Clinic Operations Assistant, People & Ops (Multi-Site)

ORVAC | Renew Aesthetics | The Edge Men's Health - Northwest Arkansas

Full-Time, In-Person

4 day work week, 7:30am-5:30pm
Hourly Rate

Ozark Regional Vein & Artery Center (ORVAC), named 2025 Best of Northwest Arkansas: Vein Center, along with our affiliated clinics, Renew Aesthetics (Best Weight Loss Clinic) and The Edge Men's Health (Best Men's Clinic), is seeking a reliable and detail-oriented Clinic Operations Assistant to support daily operations across all three locations.

Position Overview

This is a hands-on role supporting both our people and our operations, ideal for someone who enjoys organization, problem-solving, and supporting a busy, multi-site healthcare environment. The position provides experience across operations, human resources, and team support while maintaining a strong focus on execution and follow-through.

A Day in the Life

In this role, no two days look the same, but most days include a mix of administrative support, follow-up, and problem-solving across our three clinics. You might start your morning onboarding a new team member, entering data into the HRIS, and following up on outstanding items. Midday could involve coordinating with clinic leaders, helping track a team-related initiative, or organizing documentation and processes. Throughout the day, you'll respond to requests, help keep projects moving forward, and ensure details don't fall through the cracks. You'll also assist with recruitment activities - screening candidates, checking references, and participating in interviews. This role is ideal for someone who enjoys staying organized, taking ownership of tasks, and supporting our team while keeping a busy group of clinics running. Success in this position comes from being reliable, detail-oriented, and willing to jump in wherever needed.

Key Responsibilities

People & Operations Support

Be a go-to resource for team members' HR and benefits questions
Coordinate the new-hire experience from offer through first 90 days
Help plan recognition and engagement efforts across all three clinics
Maintain confidential employee records with discretion
Assist in maintaining organized systems, documentation, and workflows
Assist in management of HR processes: recruitment, onboarding, performance management, and payroll (iSolved experience preferred)
Coordinate follow-ups with vendors, team members, and leadership as needed
Provide backup accounting support (AP/AR, data entry in QuickBooks Online)

Project Support

Assist with special projects and process improvements as assigned
Gather information, track progress, and help ensure completion of tasks
Identify opportunities to improve organization and efficiency

What We're Looking For

Highly organized with strong attention to detail
Comfortable managing multiple tasks and priorities
Dependable with strong follow-through
Professional and able to handle sensitive information with discretion
Basic analytical and problem-solving skills
Positive, team-oriented mindset

Qualifications

Bachelor's degree, HRCI-PHR or SHRM-CP or higher certification (required)
Strong computer skills (Excel, Word, and general systems)
3-5 years of administrative, operations, or similar experience (required)
Experience with QuickBooks Online (preferred)
Experience with human resources/employee experience (preferred)
Healthcare or multi-site experience is a plus

Schedule & Work Environment

Full-time, in-person role supporting multiple clinic locations in Northwest Arkansas
Four day/wk schedule 7:30a - 5:30p (flexibility may be needed based on business needs)

Compensation & Benefits