Clinic Office Manager - Springfield, MO

QTC Management; Springfield (MO); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Clinic Office Manager to oversee operations in a dynamic medical clinic environment. This role involves managing clinic efficiency, ensuring compliance with regulations, and leading a team to deliver exceptional service. You will play a crucial role in enhancing patient experiences and operational excellence. If you have a passion for health care and possess strong leadership skills, this opportunity offers a meaningful career path where you can truly make a difference in the lives of others. Join a team that values your contributions and supports your professional growth.

Benefits

Health and Wellness Programs

Paid Leave

Retirement Benefits

Income Protection

Qualifications

• Bachelor's in health care or related field with relevant experience.
• 2+ years supervising teams in a clinical environment.

Responsibilities

• Manage daily operations of clinics, ensuring efficiency and compliance.
• Oversee hiring, performance reviews, and staff training.

Skills

Leadership Skills

Problem-Solving

Communication Skills

Medical Terminology

Team Management

Customer Service

Education

Bachelor's Degree in Health Care

Master's Degree in Health Care

Tools

Proprietary Software Applications

Job description

Do you crave a career that truly makes an impact in people’s lives? Do you thrive on problem-solving and finding solutions? Join a dedicated, tight-knit team that creates an immediate and meaningful impact every day.

Leidos QTC Health Services is seeking a Clinic Office Manager on our Clinic Services team. You will be responsible for the operations and administration of a Leidos QTC Health Services medical clinic. The Clinic Office Manager is responsible for ensuring clinic efficiency, which consists of managing budgets; communicating and resolving physician, customer, and claimant inquiries, incidents, and complaints; serving as a liaison with internal and external customers, and ensuring compliance with HIPAA and other privacy regulations.

Primary Responsibilities:

• Manage day to day operations of assigned clinic(s) to include planning and coordinating work assignments of all clinic staff.
• Be responsible for hiring, performance reviews, setting staff expectations, onboarding new employees and daily approvals of employee timekeeping.
• Coach, mentor and train employees for growth and development opportunities in skill, knowledge and empowerment.
• Collaborate with cross-functional teams to ensure excellent quality, timeliness, and customer service throughout the entire claimant and customer experience.
• Be responsible for ongoing on-site provider satisfaction through engagement and retention efforts.
• Train and implement policies, procedures, goals and objectives for assigned staff.
• Ensuring strict confidentiality of all medical records, PHI and PII.
• Consistently audit clinic(s) to meet established operational and safety standards (e.g., expired supplies, annual fire inspection, fridge temps, sharps disposal, equipment calibration, etc.).
• Manage clinic(s) budgets to include medical and office supply inventory.
• Assist Regional Managers with provider scheduling.
• Review and analyze clinic metrics to ensure meeting company goals (e.g., weekly, quarterly, annually, etc.).
• Assist in the examination process of patients, measure vital signs, interview patients, record information on patients’ charts, and conduct a variety of diagnostic testing.

Required Qualifications:

• Bachelor's Degree in a health care related field w/ 4 years of related experience or Master's Degree w/ 2 years (Additional years of experience may be considered in lieu of degree).
• 2 or more years of experience supervising or leading teams or projects preferably in a clinical or medical practice environment.
• This is a working manager position. Must be able to support back office duties when needed.
• BLS certification required.
• Strong leadership skills with the ability to prioritize, delegate, and communicate effectively.
• Must be able and willing to travel 10-15% of the time supporting the various clinics assigned or to other areas as needed.
• An understanding of medical terminology.
• The ability to learn and understand new proprietary software applications.

Preferred Qualifications:

• One of the following: Medical Assistant, RN, LVN, LPN Diploma or EMT Certification or experience as a Military Medic or Hospital Corpsman.
• Clinic operations experience a plus.

About Leidos QTC Health Services:

Leidos QTC Health Services collaborates closely with government and non-government customers to address current and future program needs within the health services domain. We specialize in disability-focused medical examinations, independent medical exams and review services, occupational health services, diagnostic testing, and case management solutions. As innovators, we focus on advancing technologies that improve service delivery, with a particular emphasis on enhancing accessibility for examinees in rural communities. With a proven track record of continuous improvement and steady growth, we now handle over 2 million appointments annually. Visit www.qtcm.com for more information.

Compensation and Benefits:

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. As a result, we offer meaningful and engaging careers to support you and your career goals, all while nurturing a healthy work-life balance. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

This role may fall under the Service Contract Act (SCA), a federal law which provides for a U.S. Department of Labor-prescribed minimum prevailing rate of pay and certain benefit levels. Where appropriate, Company-provided benefit plans such as comprehensive leave, holiday, medical, dental, life, accident, disability coverages, retirement plan contributions, and other health and welfare benefits and payments are utilized to meet these obligations.

Commitment to Non-Discrimination:

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos QTC Health Services will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)