Clinic Manager

MaxHealth MSO; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

MaxHealth MSO, a Texas-based management services organization, is seeking a Clinic Manager to oversee operational, financial, and administrative functions across multiple clinics. The role includes improving workflow, ensuring regulatory compliance, budgeting, and coordinating with executive leadership to support patient care and site growth.

The ideal candidate will have 3–5 years of healthcare management experience, strong leadership and communication skills, and the ability to travel between

Qualifications

• Minimum 3-5 years of healthcare management experience in a multi-provider or multi-specialty clinical setting.
• Proven experience in team leadership, process improvement, and financial management.
• Bilingual in English and Spanish required.

Responsibilities

• Monitor and improve day-to-day clinic operations to ensure workflow and high patient satisfaction.
• Evaluate team performance and support ongoing development, training, and coaching.
• Foster a collaborative culture focused on accountability, continuous improvement, and employee engagement.
• Collaborate with medical providers to align clinical and administrative operations with practice goals.
• Ensure compliance with HIPAA, OSHA, and applicable health laws.
• Monitor and manage site budget, expenses, and revenue; identify cost containment opportunities.
• Oversee front desk, billing, and scheduling functions to ensure timely patient services.
• Lead quality improvement initiatives and implement best practices for patient care and operations.
• Serve as escalation point for patient concerns with professionalism and empathy.

Skills

Leadership

Interpersonal skills

Organizational skills

Communication

Bilingual English/Spanish

Education

Bachelor's degree in Healthcare Administration

Tools

EHR systems

Billing processes

Practice management software

Microsoft Office

Job description

MaxHealth MSO is a Texas-based Management Services Organization formed through the merger of Elis Medical Corporation and Elevate Health Management. We provide operational and administrative support to a growing network of practices across Austin, Dallas-Fort Worth, Houston, San Antonio, and surrounding communities.

We support:

• MaxHealth Family, Internal & Sports Medicine
• Elevate Brain Injury & Mental Health

Together, our practices deliver comprehensive care including Primary Care, Urgent Care, Direct Primary Care, Personal Injury, Mental Health, Brain Health, and Longevity Medicine.

Our mission is to provide high-quality, compassionate, and innovative healthcare while fostering a collaborative, respectful, and service-driven workplace culture.

At MaxHealth MSO, we believe communication, integrity, empathy, and teamwork drive both patient outcomes and employee success.

The Clinic Manager at MaxHealth MSO is responsible for the overall operational, financial, and administrative management of a healthcare clinic or facility. This role ensures the delivery of high-quality patient care and efficient day-to-day operations while maintaining compliance with applicable laws, regulations, and organizational standards. The Clinic Manager acts as a liaison between staff, providers, and executive leadership to support optimal patient outcomes and a positive work environment.

Responsibilities:

• Monitor and improve day-to-day clinic operations to ensure workflow and high patient satisfaction, including staffing, scheduling, and supplies.
• Evaluate team performance and support ongoing development, training, and coaching.
• Foster a collaborative culture focused on accountability, continuous improvement, and employee engagement.
• Collaborate with medical providers to align clinical and administrative operations in support of practice goals.
• Ensure compliance with regulatory standards, including HIPAA, OSHA, and applicable state/federal healthcare laws.
• Monitor and manage site budget, expenses, and revenue; identify opportunities for cost containment and operational efficiencies.
• Oversee front desk, billing, and scheduling functions to ensure accurate and timely processing of patient services.
• Lead quality improvement initiatives and implement best practices for patient care delivery and operational effectiveness.
• Serve as a point of escalation for patient concerns and resolve issues with professionalism and empathy.
• Maintain accurate records, reports, and documentation as required by the organization and regulatory agencies.
• Ensure adherence to company policies, procedures, and service standards.
• Prepare reports on performance metrics, staffing, and operational issues for senior leadership.
• Participate in strategic planning and contribute to site growth, marketing, and community outreach efforts.
• Conduct regular site visits and operational audits to assess compliance, performance, and morale.

Education:

• Bachelor's degree in Healthcare Administration, Business Administration, or a related field preferred, but not required.

Experience:

• Minimum 3-5 years of healthcare management experience, preferably in a multi-provider or multi-specialty clinical setting.
• Proven experience in team leadership, process improvement, and financial management

Skills and Abilities:

• Strong leadership, interpersonal, and organizational skills.
• Knowledge of electronic health records (EHR) and healthcare billing processes.
• Proficient in Microsoft Office Suite and practice management software.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with diverse teams and manage multiple priorities.
• Bilingual in English and Spanish required.

Work Environment, Travel and Physical Demands:

• Primarily office-based within a multi-clinical setting. The role will require regular travel to other clinic locations and corporate meetings.
• Requires sitting, standing, and walking for extended periods.
• Occasional lifting of up to 50 pounds may be required.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit, and business need.