Clinic - Document Management Specialist Full Time

Lake Health District Hospital; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Lake Health District Hospital is seeking a full-time Medical Records Clerk to provide timely, accurate electronic clinical information by scanning and indexing documents, retrieving patient records, and verifying chart completeness. You will copy records, handle incoming materials, support continuity of operations, and uphold patient confidentiality under HIPAA and hospital policies.

Requires 1–2 years in a medical office and a high school diploma; 40-hour workweek, 8am–5pm.

Qualifications

• High School Diploma or equivalent preferred.
• 1–2 years of experience in a medical office setting preferred.
• Proficient in office equipment and computer skills.

Responsibilities

• Scan and index documents to provide timely, accurate electronic clinical information.
• Retrieve patient medical records and check charts for accuracy and completeness.
• Copy medical records and scan all incoming patient material.
• Document actions and communicate required information to maintain workflow continuity.
• Uphold patient confidentiality per HIPAA and hospital policies.

Skills

Independent judgment

Discretion

Computer proficiency

HIPAA knowledge

Education

High School Diploma or equivalent

Tools

Electronic Health Record (EHR)

Word processing

Spreadsheet

Job description

Description

Position Details :

Full-time, 40 hrs/week. Days 8am - 5pm, set schedule.

Position Summary:

This position is responsible for providing timely, accurate, and accessible electronic clinical patient information by scanning and indexing documents. This includes scanning and retrieving patient medical records in a timely manner, checking patient chart for accuracy and completeness, copying medical records, and scanning all incoming patient material. Maintains continuity of work operations by documenting, communicating actions, irregularities, and continuing needs. Upholds patient confidentiality by adhering to professional standards and all hospital and department policies.

Requirements

Education :

High School Diploma or equivalent preferred.

Experience:

General office, clerical, computer and public relations knowledge required. 1-2 years of experience in a medical office setting such as family practice preferred.

Job Knowledge & Skills:

Ability to proceed on own initiative using independent judgment and discretion. Knowledge of computer technology; including electronic health record system, word processing, and spreadsheet. Familiarity with medical records administration, including HIPAA and electronic medical records. Involves discretion and independent action within prescribed limits. Must demonstrate the ability to use office equipment such as computers, printers, telephones, fax machines and copier machines. Must be proficient in computer skills.

Summary

Employment Requirements :

Must be a U.S. Citizen or National.

Males born after 12-31-59 must be registered for Selective Service or exempt.

Subject to satisfactory adjudication of background investigation and/or fingerprint check.

Successful completion of 500-hour probationary period.

Criminal background check and pre-employment drug screen required upon conditional job offer.

Disclaimer :

If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active-duty you must submit a certification of expected discharge or release from active-duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.

If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference.

Lake Health District is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. Employment decisions are made without regard to race, age, religion, color, sex, national origin, physical or mental disability, marital or veteran status, sexual orientation, genetic information or any other classification protected by law. All employment requirements mandated by local, state, and federal regulations will be observed.