Clinic - Document Management Specialist - Full Time

Lake Health District Hospital; Lakeview (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Lake Health District Hospital in Lakeview, OR, is seeking a Medical Records Clerk to ensure timely scanning, indexing, and retrieval of patient records. The role emphasizes accuracy, confidentiality, and adherence to HIPAA.

Responsibilities include reviewing charts for completeness, copying records, documenting actions, and supporting departments with incoming materials. A strong computer and office equipment proficiency is essential.

Qualifications

• High School Diploma or equivalent preferred.
• 1-2 years in a medical office setting preferred.
• Experience with electronic health record systems and confidential record handling.

Responsibilities

• Scan and index documents to provide timely access to electronic patient information.
• Retrieve patient records and verify chart accuracy and completeness.
• Copy medical records and handle incoming materials for scanning.
• Document actions and irregularities; maintain confidentiality per policy.

Skills

Independent judgment

HIPAA compliance

Computer skills

Office equipment

Education

High School Diploma or equivalent

Tools

Electronic Health Records (EHR)

Word processing

Spreadsheets

Job description

Position Details

Full-time, 40 hrs/week. Days 8am - 5pm, set schedule.

Position Summary

This position is responsible for providing timely, accurate, and accessible electronic clinical patient information by scanning and indexing documents. This includes scanning and retrieving patient medical records in a timely manner, checking patient chart for accuracy and completeness, copying medical records, and scanning all incoming patient material. Maintains continuity of work operations by documenting, communicating actions, irregularities, and continuing needs. Upholds patient confidentiality by adhering to professional standards and all hospital and department policies.

Requirements

Education

High School Diploma or equivalent preferred.

Experience

General office, clerical, computer and public relations knowledge required. 1-2 years of experience in a medical office setting such as family practice preferred.

Job Knowledge & Skills

Ability to proceed on own initiative using independent judgment and discretion. Knowledge of computer technology; including electronic health record system, word processing, and spreadsheet. Familiarity with medical records administration, including HIPAA and electronic medical records. Involves discretion and independent action within prescribed limits. Must demonstrate the ability to use office equipment such as computers, printers, telephones, fax machines and copier machines. Must be proficient in computer skills.

Employment Requirements

Must be a U.S. Citizen or National.

Males born after 12-31-59 must be registered for Selective Service or exempt.

Subject to satisfactory adjudication of background investigation and/or fingerprint check.

Successful completion of 500-hour probationary period.

Criminal background check and pre-employment drug screen required upon conditional job offer.

Disclaimer

If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active-duty you must submit a certification of expected discharge or release from active-duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.

If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference.

Lake Health District is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. Employment decisions are made without regard to race, age, religion, color, sex, national origin, physical or mental disability, marital or veteran status, sexual orientation, genetic information or any other classification protected by law. All employment requirements mandated by local, state, and federal regulations will be observed.