Clinic Coordinator

Medi-Weightloss®; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid time off

401K with employer match

Job summary

Medi-Weightloss of Orlando is seeking a Clinic Coordinator to manage daily clinic operations, scheduling, and patient records, ensuring accuracy and compliance. The role blends front desk duties with clinical support in a fast-paced weight-loss practice.

You will advocate for patients, assist physicians, support marketing efforts, and help create a welcoming, professional environment. Experience in medical offices and strong communication are essential.

Qualifications

• Medical office experience preferred, especially in elective settings like med spa or physician practice.
• Outstanding written and verbal communication.
• Ability to create positive first impressions.
• Highly organized with strong prioritization.
• Tech savviness in Word, Excel, and EMR systems.
• Reliable, punctual, and has dependable transportation.
• Positive, eager to learn and grow in a medical office.

Responsibilities

• Oversee daily clinic operations, scheduling, and patient records.
• Serve as patient advocate, guiding and supporting patients.
• Deliver exceptional service and exceed patient expectations.
• Quote fees, collect payments, and maintain a welcoming environment.
• Assist with clinic marketing and promote profitability.
• Answer calls via multi-line phone system and route inquiries.
• Monitor inventory and manage daily clerical tasks.
• Train staff on daily procedures as directed.
• Document patient progress notes in EMR and charts.

Skills

Medical office

Patient service

Communication

Organization

Tech savvy

Reliability

Positive attitude

Tools

EMR software

Microsoft Word

Excel

Job description

About Us

Position: Clinic Coordinator

Company: Medi-Weightloss of Orlando

At Medi-Weightloss, we’re not just about diets—we’re about life‑changing, medically supervised weight‑loss solutions that empower our patients to achieve and sustain their healthiest selves. Our dedicated team of professionals is committed to preventive medicine, crafting personalized, evidence‑based plans through comprehensive medical evaluations and in‑depth consultations. If you’re passionate about health, thrive on helping others succeed, and live a vibrant, healthy lifestyle yourself, we’re excited to invite you to join our dynamic team!

Why Join Us

• Dynamic Team Culture: Be part of a talented and collaborative team committed to excellence in patient care.
• Career Growth Opportunities: Thrive in an environment that values your skills and offers opportunities for professional development.
• Competitive Compensation: Enjoy a competitive salary and benefits package.

Primary Responsibilities

• Lead Daily Operations: Oversee the seamless flow of the clinic, from scheduling appointments and managing patient records to ensuring all documentation is accurate and complete.
• Be the Patient’s Advocate: Act as a trusted liaison between providers and patients, answering questions, offering guidance, and providing personalized support to help patients achieve their goals.
• Create Memorable Experiences: Deliver unparalleled service, going above and beyond to exceed patient expectations and make every interaction exceptional.
• Drive Clinic Success: Quote fees, collect payments, and maintain a professional, welcoming environment that reflects our brand’s commitment to excellence.
• Inspire and Support: Cheerlead patients through their weight loss journey, participate in practice marketing, and contribute to a positive, team‑oriented culture.

Administrative Duties

• Utilize a multi‑line phone system to answer and appropriately route all incoming calls.
• Conduct follow‑up calls to discuss patient progress and address concerns.
• Refer non‑routine, sensitive, or complex requests to the appropriate staff member.
• Ensure exceptional patient service by maintaining a friendly environment, greeting patients, and upholding outstanding standards.
• Assist with monitoring daily inventory levels of clinical and office supplies.
• Perform daily scanning and uploading of documents in patient files.
• Train additional staff on daily procedures when requested by the office manager and/or physician.
• Participate in clinic marketing efforts and provide ongoing support to promote clinic profitability and success.

Clinical Duties (varied based on credentials)

• Obtain patient vitals, EKG, and perform phlebotomy.
• Administer IM injections.
• Prepare laboratory order forms and obtain patient laboratory results.
• Assist physicians or mid‑level practitioners with patient referrals to other healthcare professionals.
• Document patient progress notes in the patient chart and/or EMR.
• Conduct follow‑up calls to patients to discuss progress and address concerns.
• Perform other clinical duties as required.

Must Have Qualifications

• Experience: Proven background in a medical office, ideally in an elective setting (e.g., med spa) or a physician’s office with a focus on high‑end customer service.
• Communication: Outstanding written and verbal skills to engage and inspire patients.
• First Impressions: A natural ability to leave a lasting, positive impact from the moment you meet someone.
• Organization: Efficient, detail‑oriented, and skilled at prioritizing tasks with consistent follow‑through.
• Tech Savvy: Proficient in Microsoft Word, Excel, and electronic medical record software.
• Reliability: Punctual, dependable, and equipped with reliable transportation.
• Attitude: A positive, can‑do mindset with an eagerness to learn and grow in a medical office environment.

Key Skills

• Patient Care: Efficiently room and work up new patients, assist with procedures, and take vital signs to keep the clinic running smoothly.
• Documentation: Accurately record medical information and prescribed medications in electronic records.
• Multitasking: Handle critical issues with poise and ensure the clinic is clean, stocked, and ready for patients daily.
• Team Player: Contribute to a collaborative, supportive environment while excelling independently.

Schedule, Compensation & Benefits

Schedule: Flexible hours tailored to clinic needs (specific hours to be discussed during the interview process).

Compensation: Competitive, commensurate with experience.

Benefits:

• Paid time off
• 401K with employer match
• While health benefits are not offered at this time, you’ll gain invaluable experience in a rewarding, patient‑focused environment with opportunities for growth.

Why Join Medi-Weightloss?

This is more than a job—it’s an opportunity to make a difference in people’s lives while growing your career in a supportive, forward‑thinking practice. If you’re ready to bring your passion, energy, and skills to a team dedicated to transforming lives, we can’t wait to meet you!