Clinic Coordinator at Medi-Weightloss — Melbourne, FL

Medi-Weightloss®; Melbourne (FL); On-site; USD 2,066,400 - 3,030,720; Full time

Benefits offered by this job

Paid time off

Discounts on products and services

Health Insurance

401K with employer match

Job summary

Medi-Weightloss in Melbourne, FL is seeking a Clinic Coordinator who brings energy, professionalism, and a passion for exceptional patient service. You will manage daily operations, schedule appointments, and nurture strong connections with patients from first contact through their weight-loss journey.

The role emphasizes organization, clear communication, and a patient-focused mindset, with opportunities to grow within a medical office that values personalized care and a collaborative team

Qualifications

• Experience: Medical office background, ideally in a med spa or physician's office with high-end service.
• Communication: Outstanding written and verbal skills to engage and inspire patients.
• First Impressions: Natural ability to leave a lasting, positive impact.
• Organization: Efficient, detail-oriented, with strong task prioritization and follow-through.
• Tech Savvy: Proficient in Microsoft Word, Excel, and electronic medical record software.

Responsibilities

• Oversee daily clinic operations, schedule appointments, manage patient records, and ensure complete documentation.
• Act as the patient advocate, liaising between providers and patients and offering personalized guidance.
• Deliver exceptional service and exceed patient expectations in every interaction.
• Quote fees, collect payments, and maintain a welcoming clinic environment reflecting the brand.
• Support marketing efforts and contribute to a positive team culture.

Skills

Patient Care

Documentation

Multitasking

Team Player

Tools

Microsoft Word

Excel

EMR software

Job description

Join Our Mission to Transform Lives

At Medi-Weightloss, we're not just about diets – we're about medically supervised, life‑changing weight‑loss solutions that empower patients to achieve and sustain their healthiest selves. Our dedicated team is committed to preventive medicine, crafting personalized, evidence‑based plans through comprehensive medical evaluations and in‑depth consultations. If you're passionate about health, thrive on helping others succeed, and live a vibrant, healthy lifestyle yourself, we'd love to meet you and grow with you to help our Melbourne patients change their lives.

About The Role

We're looking for an enthusiastic Clinic Coordinator with a magnetic personality and a gift for delivering exceptional, high‑end customer service. Your energy, organization, and drive will make a real, daily difference as you orchestrate daily operations, build genuine connections with patients, and ensure an outstanding experience from their first contact through every step of their journey.

What You'll Do

• Lead Daily Operations: Oversee the seamless flow of the clinic, from scheduling appointments and managing patient records to ensuring all documentation is accurate and complete.
• Be the Patient's Advocate: Act as a trusted liaison between providers and patients—answering questions, offering guidance, and providing personalized support to help patients reach their goals.
• Create Memorable Experiences: Deliver unparalleled service, going above and beyond to exceed patient expectations and make every interaction exceptional.
• Drive Clinic Success: Quote fees, collect payments, and maintain a professional, welcoming environment that reflects our brand's commitment to excellence.
• Inspire and Support: Cheer patients on through their weight‑loss journey, participate in practice marketing, and contribute to a positive, team‑oriented culture.

Who We're Looking For

We're searching for a highly motivated person who thrives in both independent and collaborative settings. You love connecting with others, carry a polished and professional presence, and are eager to grow with us long‑term. Your attention to detail, organizational strength, and ability to make an unforgettable first impression will set you apart.

Must-Have Qualifications

• Experience: Proven background in a medical office, ideally in an elective setting (e.g., med spa) or a physician's office with a focus on high‑end customer service.
• Communication: Outstanding written and verbal skills to engage and inspire patients.
• First Impressions: A natural ability to leave a lasting, positive impact from the moment you meet someone.
• Organization: Efficient, detail‑oriented, and skilled at prioritizing tasks with consistent follow‑through.
• Tech Savvy: Proficient in Microsoft Word, Excel, and electronic medical record software.
• Reliability: Punctual, dependable, and equipped with reliable transportation.
• Attitude: A positive, can‑do mindset with an eagerness to learn and grow in a medical office environment.

Key Skills

• Patient Care: Effortlessly room and work up new patients, assist with procedures, and take vital signs to keep the clinic running smoothly.
• Documentation: Accurately record medical information and prescribed medications in electronic records.
• Multitasking: Handle critical issues with poise and ensure the clinic is clean, stocked, and ready for patients daily.
• Team Player: Contribute to a collaborative, supportive environment while excelling independently.

Clinic Hours

• Monday: 12:00 PM – 7:00 PM
• Tuesday: 7:00 AM – 1:00 PM
• Wednesday: 7:00 AM – 1:00 PM
• Thursday: 12:00 PM – 7:00 PM
• Friday: 7:00 AM – 1:00 PM
• Saturday  Sunday: Closed

Schedule, Compensation & Benefits

Schedule: Flexible hours tailored to clinic needs (specific hours to be discussed during the interview process).

Compensation: Competitive pay based on your experience and expertise.

Benefits:

• Paid time off
• Discounts on products and services
• Health Insurance
• 401K with employer match

While health benefits are not offered at this time, you'll gain invaluable experience in a rewarding, patient‑focused environment with real opportunities for growth.

Why Join Medi-Weightloss?

This is more than a job—it's an opportunity to make a difference in people's lives while growing your career in a supportive, forward‑thinking practice. If you're ready to bring your passion, energy, and skills to a team dedicated to transforming lives, we can't wait to meet you!

Apply today and let's start the conversation about your future with Medi-Weightloss in Melbourne, FL!

Medi-Weightloss is an equal opportunity employer.