Clinic Coordinator

ABC House; Albany (OR); On-site; USD 28,000 - 41,000; Part time

Job summary

ABC House seeks a Clinic Coordinator to oversee data systems, clinical operations, and records management. You will collaborate with medical leadership to ensure accurate data flow, reporting, and compliance across treatment programs.

The role emphasizes data analysis, EHR supervision, billing oversight, and maintaining records in line with HIPAA and agency policies. Part-time (.5 FTE) position with opportunities to contribute to program evaluation.

Qualifications

• Associates degree or equivalent experience in health information/administrative fields.
• Experience with medical billing or billing procedures preferred.
• Strong written and verbal communication, and organizational skills.

Responsibilities

• Manage data systems and oversee clinical data collection and reporting.
• Operate and train staff on E.H.R. and related databases.
• Coordinate program evaluation and data analysis for clinical services.
• Ensure HIPAA compliance and records retention policies are followed.
• Oversee subpoena requests and info sharing per policies.

Skills

Verbal communication

Written communication

Organizational skills

Microsoft Office

Database management

Medical billing experience

HIPAA/compliance knowledge

Education

Associates degree in Health Information Management

Associates degree in Business Administration

Associates degree in Data Management

Associates degree in Medical Office Administration

Tools

NCATrak

Electronic health records (E.H.R.)

Job description

Classification: Non-Exempt/Part-Time (.5FTE)

Supervisor: Deputy Director

The Clinic Coordinator is member of ABC House’s clinical team. Working closely with the Medical Director and Director of Assessment Services, this position ensures effective delivery of services to clients and their families by way of coordinating communication and processes. The Clinic Coordinator also works directly with ABC House’s data systems to ensure that information is tracked efficiently.

Principal duties and responsibilities include but are not limited to:

Data and Systems Management

• In coordination with Executive Director, Medical Director, and Director of Assessment Services, analyze, establish, and maintain effective systems and processes for gathering clinical data.
• Extract and explain data for reporting and grants
• Maintain a deep understanding of all databases and systems used to train other employees and troubleshoot identified gaps

Clinical operations and practice management

• Oversee case management database and electronic health records (E.H.R.) system, and train clinical and administrative staff on effective use.
• Coordinate program evaluation and data analysis for clinical services.
• Conduct annual meaningful use audit and attestation for E.H.R.
• Assist medical providers in completing reports

Insurance billing oversight

• Maintain up-to-date knowledge on pediatric billing procedures and monitor billing success.

Custodian of records

• Serve as agency point of contact for records and information requests.
• Facilitate appropriate information sharing in accordance with HIPAA and relevant ABC House policies and procedures.
• Maintain up-to-date knowledge relating to records retention, release and HIPAA compliance.

Oversee Subpoena Requests

• Serve as agency point of contact for subpoenas and facilitate appropriate information sharing in accordance with HIPAA and relevant ABC House policies and procedures.
• Manage and keep the subpoena calendar up to date and accurate
• Communicate about important dates and critical deadlines with appropriate staff and partners

Qualifications and Skills:

• Associates degree in Health Information Management, Business Administration, Data Management or Medical Office Administration
• Bachelors degree preferred but not required.
• Relevant experience may be considered in place of formal education, based on demonstrated knowledge, skills, and competencies necessary to successfully perform the position.
• Strong verbal and written communication skills.
• Strong organizational skills
• Experience with Microsoft Office suite and database management. NCATrak or electronic health records (E.H.R.) experience a plus.
• Experience in medical billing preferred.
• Mature judgment and ability to work effectively in complicated and/or crisis situations.
• Knowledge of child abuse dynamics, child protection and criminal justice systems preferred.

ABC House is an equal opportunity employer committed to respectful, quality care to children and their non-offending family members from diverse racial, ethnic, religious, and non-traditional family forms.

ABC House is a drug-free work place.

Under the provisions of the Immigration and Reform Act of 1986, the candidate will be required to provide evidence of identity and eligibility for employment.