Clinic Administrator

The Guidance Center; Leavenworth, Northern (KS, KY); Hybrid; USD 108,000 - 113,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

KPERS retirement system

Aflac and Life Insurance

Legal Shield and ID Theft Insurance

Paid Time Off

11 paid holidays

Flexible schedules

Job summary

The Guidance Center in Leavenworth, Kansas seeks a Clinic Administrator to lead the Leavenworth Clinic. This role oversees access to clinical services, regulatory compliance, and staff supervision within a multi-disciplinary team.

Requires a master’s or doctorate in a relevant field with Kansas licensure and substantial supervisory/clinical experience. You will manage budgeting, billing, and community relations while supporting a comprehensive behavioral health care model.

Qualifications

• Requires advanced degree in a behavioral health field and active licensure in Kansas.
• Experience supervising or managing in a mental health setting.
• Clinical experience and ability to lead interdisciplinary teams.

Responsibilities

• Ensure effective, timely delivery of clinical services at Leavenworth Clinic.
• Provide direct clinical services as needed to support access standards.
• Supervise Outpatient Clinician II Team Lead and other staff at the location.
• Collaborate with Senior Director of Client Experience and Office Manager for access and care coordination.
• Ensure productivity standards are met.
• Assess service, operational, facility, financial, and staffing needs and plan accordingly.
• Be SMEs for EHR, CCBHC and CMHC standards, fiscal processes, budgeting, and billing.
• Interview applicants and facilitate onboarding and training.
• Prepare and implement CQI, corrective actions, and policy updates.
• Review supervisee chart notes for compliance and medical necessity.

Skills

Supervisory leadership

Communication

Team collaboration

Budget management

Education

Master’s degree in Social Work, Clinical Psychology, Marriage & Family Therapy or Professional Counseling

Doctorate in Clinical or Counseling Psychology (PhD or PsyD)

Licensure by KBSRB (LP, LMSW, LMLP, LMFT, LPC, LSCSW, LCP, LCPC or LCMFT)

Tools

Electronic Health Record

Billing systems

Job description

Description

The Guidance Center (TGC) is the Community Mental Health Center and Certified Behavioral Health Clinic serving Leavenworth, Atchison, and Jefferson counties in Kansas. We provide high-quality care to all individuals, regardless of their financial circumstances. Joining the team at TGC offers you the chance to make a meaningful impact on the most vulnerable members of our community. At our center, we offer a unique combination of counseling, case management, psychosocial, and medication services, all under one roof. We are deeply committed to our clients and are dedicated to implementing a comprehensive model of care.

The Guidance Center (TGC) is currently seeking a Clinic Administrator to be the newest member of our innovative interdisciplinary team. The Leavenworth Clinic Administrator is responsible for overseeing and facilitating all functions within the Leavenworth Clinic, to include management of clinical service access and delivery within regulatory and contractual standards, productivity management, administrative functions, facility management, fiscal program, and community relations. The Leavenworth Clinic Administrator serves as a member and active participant of TGC’s Senior Leadership and Leadership Teams. The Leavenworth Clinic Administrator requires a high level of clinical competency along with operational leadership skills, and ability to represent The Guidance Center effectively within the community and with referral sources. The Guidance Center, Inc. is a Certified Community Behavioral Health Clinic (CCBHC) and Community Mental Health Center (CMHC). Typical Business Hours with some evening hours required.

Pay and Benefits:

• The opportunity to be part of a holistic and supportive team
• Medical, Dental, Vision
• KPERS Retirement System
• Aflac, Life, Legal Shield, and ID Theft Insurance
• Paid Time Off and 11 Paid Holidays
• Flexible Schedules
• Competitive annual salary of $108,179.97 to $113,484.47, depending upon qualifications.

Primary Duties:

1. Ensure the effective, efficient, and timely delivery of clinical services at Leavenworth Clinic to include facilitating service access within contractual and regulatory timeframes.
2. Provide direct clinical services as needed to facilitate access standards and/or crisis response.
3. Supervise Outpatient Clinician II Team Lead, School Based Clinical Supervisor, and Outpatient Clinicians assigned to location individually, in groups, and on an as needed basis with focus on clinical case staffing and support, crisis intervention, diagnostic formulation and treatment approaches, meeting productivity requirements, completion of initial and ongoing trainings, completion of administrative functions, and staff development/support.
4. Collaborate with Senior Director of Client Experience and Office Manager for Leavenworth office regularly to support access and care coordination.
5. Ensure productivity standards are met.
6. Conduct ongoing assessment of the Leavenworth Clinic’s service, operational, facility, financial, and staffing needs and develop plans to meet needs in collaboration with relevant staff.
7. Be a subject matter expert related to the Electronic Health Record, Certified Community Behavioral Health Clinic (CCBHC) and Community Mental Health Center (CMHC) standards, fiscal processes, billing-related matters, budget management, client account management.
8. Interview applicants/hire new staff. Facilitate onboarding and initial training in collaboration with team leaders, which clearly meets the needs of new staff. Facilitates remediation training as indicated.
9. Prepare and implement Continuous Quality Improvement, corrective action, and/or policy and procedure changes when indicated.
10. Review chart notes of supervisees to ensure documentation meets Managed Care Organization and licensing standards for clarity, reflects provision of appropriate treatment, supports medical necessity, and uses correct billing codes.

Requirements

QUALIFICATIONS:

EDUCATION AND LICENSURE:

Master’s degree in Social Work, Clinical Psychology, Marriage & Family Therapy or Professional Counseling or Doctorate degree in Clinical or Counseling Psychology (PhD or PsyD) and licensure by the Kansas Behavioral Sciences Regulatory Board as a LP, LMSW, LMLP, LMFT, LPC, LSCSW, LCP, LCPC OR LCMFT by the first day of employment.

EXPERIENCE:

Required: A minimum of three (3) years of experience in a supervisory or management position in a mental health setting and a minimum of three (3) years clinical experience in a mental health setting.

Preferred: Experience in a Kansas Certified Community Behavioral Health Clinic (CCBHC) and Community Mental Health Center (CMHC).

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.