Clinic Administrative Assistant - Part Time

Fresenius Medical Care; Franklin (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Fresenius Medical Care in Virginia seeks a Secretary/Receptionist to perform general clerical support for the department and management, including scheduling and calendar maintenance.

You will greet visitors, manage filing systems, prepare correspondence and reports, take messages, route calls, take minutes, distribute mail, and assist with projects as needed while upholding a professional, drug-free workplace.

Qualifications

• High School Diploma required.
• 1-2 years related experience.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.

Responsibilities

• Greets visitors and directs them to the appropriate location or person as needed.
• Assists with scheduling and calendar maintenance.
• Maintains department tracking logs and filing systems.
• Performs routine clerical duties: filing, copying, scanning, mail distribution.
• Records minutes of meetings and distributes documents.
• Routes phone calls and takes messages for management.
• Supports various projects as assigned by supervisor.

Skills

Microsoft Office

Scheduling

Calendar management

Interpersonal skills

Telephone etiquette

Education

High School Diploma

Job description

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 - 2 years' related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors