Clinic Administrative Assistant

Fresenius Medical Care; City of Albany (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

A healthcare organization located in Albany, NY is seeking a Clinic Administrative Assistant to perform general clerical support for the department. Responsibilities include scheduling, greeting visitors, and providing clerical support to management. Candidates should have a High School Diploma and 1-2 years related experience, along with proficiency in Microsoft Office. This is a full-time entry-level position offering competitive pay.

Qualifications

• 1–2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Responsibilities

• Perform basic administrative functions including business correspondence and reports.
• Assist with scheduling and maintain departmental tracking logs.
• Greet visitors and direct them to the appropriate person.
• Provide general clerical support to management staff.
• Maintain inventory of necessary office supplies.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Skills

Knowledge of office procedures

Good interpersonal and communication skills

Pleasant telephone manner

Telephone manner

Education

High School Diploma

Tools

Microsoft Office

Job description

Clinic Administrative Assistant at Fresenius Medical Care

Purpose and Scope: The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

Principal duties and responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Physical demands and working conditions

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School Diploma required

Experience and required skills

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Miscellaneous

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Health Care

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