Clinic Administrative Assistant

CH01 CHE Fresenius Medical Care (Schweiz) AG; Spokane (WA); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Parental leave

Bonuses

Job summary

Fresenius Medical Care is seeking an Office Administrative Assistant for an on-site role in Spokane, WA. The ideal candidate has 1–2 years of related experience and strong proficiency in Microsoft Office, with excellent organization and front-desk etiquette.

The role includes screening calls, scheduling, filing, meeting coordination, travel planning, and basic budgeting/invoicing support. Competitive benefits and a stable, patient-centered workplace are offered.

Qualifications

• High School Diploma required; secretarial training preferred.
• 1–2 years related experience.
• Proficient with MS Office and business terminology.
• Strong organizational and communication skills.

Responsibilities

• Screen incoming calls and manage front-desk inquiries.
• Schedule appointments and maintain calendars.
• Open and file mail and organize records.
• Coordinate meetings and travel arrangements; prepare itineraries.
• Prepare memos, correspondence, agendas and minutes.
• Assist with budgets, invoices and expense tracking as needed.

Skills

Customer service

Office etiquette

Microsoft Office

Scheduling

Data entry

Phone etiquette

Education

High School Diploma

Tools

Database programs

Spreadsheets

Presentations

Job description

## Clinic Administrative AssistantApply: Onsite: Spokane, WA: Full time: Posted 3 Days Ago: End Date: October 12, 2026 (20 days left to apply): R0270316**PURPOSE AND SCOPE:**Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. **PRINCIPAL DUTIES AND RESPONSIBILITIES:*** Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.* Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.* Sets up and maintains official department filing system, records management, databases.* Prepares memos, correspondence, agendas, minutes, and policy explanations.* Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.* Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.* Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)* Organizes travel arrangements and completes expense reports.* Interfaces with a various levels of management across organizations and with external customers.* May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.* Assist with various projects as assigned by direct supervisor.* Other duties as assigned.***Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.*****PHYSICAL DEMANDS AND WORKING CONDITIONS****:*** The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.**SUPERVISION:*** None**EDUCATION****:*** High School Diploma required, some specialized secretarial training preferred.**EXPERIENCE AND REQUIRED SKILLS****:*** Minimum 1 – 2 years of related experience.* Knowledge of business & technical vocabulary.* Familiar with standard business concepts, practices & procedures within administrative support.* Able to employ basic reasoning and analytical skills.* Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.* Proficient in organizational operations & procedures.* Experience handling incoming phone calls; remains professional at all times; front office etiquette.The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $18 - $24 Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance**Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.**Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors