Administrative Assistant

CH01 CHE Fresenius Medical Care (Schweiz) AG; Paducah, Northern (KY, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Fresenius Kidney Care in Paducah, KY is seeking an Administrative Assistant to provide front desk support, patient scheduling, and data entry in a clinical setting.

You will greet patients, manage calls, handle records, and coordinate with clinic staff to ensure smooth operations. A high school diploma and 6 months of experience are required, with 1-2 years preferred; proficiency in MS Office is essential.

Qualifications

• General office procedures knowledge and clerical basics.
• Proficiency with MS Office applications is expected.
• Strong written and verbal communication skills.
• Ability to stay organized in a busy front-desk environment.
• Customer service oriented with a professional demeanor.

Responsibilities

• Answer telephone calls and route to appropriate staff.
• Professionally greet patients and guests at the front desk.
• Maintain reception area and basic filing systems.
• Process admissions data following FMCNA policies and confidentiality.
• Assist with scheduling, registration, and medical records handling.
• Coordinate travel or appointments and prepare patient charts.

Skills

Office procedures

MS Office proficiency

Written and verbal communication

Organizational skills

Multitasking

Customer service

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

## Administrative AssistantApply: Paducah, KY, USA: Full time: Posted Today: End Date: October 30, 2026 (30+ days left to apply): R0268698# PURPOSE AND SCOPE:*Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.*Be the \"face\" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.# PRINCIPAL DUTIES AND RESPONSIBILITIES: Under general supervision, follows established company policies and procedures and applies acquired job skills to:**Patient Engagement and Front Desk -** Responsibilities may include the following based on location and business need:* Answering telephone & routing calls to the appropriate person* Professionally greet all patients and guests.* Maintain a professional environment at all times. Monitors the reception and waiting areas.* Distributing incoming mail.* Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.* Ensure all aspects of patient confidentiality are maintained at all times**Scheduling and Registration -** Responsibilities may include the following based on location and business need:* Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc. + Prepares medical records for facsimile or mail related to travel, transplant, disability and others. + Organizes travel for patients by contacting and providing requested medical records. + Coordinates with transient patient paperwork. + Coordinates transfer placements and confirmations along with Clinical Manager. + Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning. + Assist with medical appointment referrals and scheduling. + Assist with transportation coordination and referrals.* Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.* Monthly insurance card scanning**Administrative and Additional Responsibilities** **-** Responsibilities may include the following based on location and business need:* Setting up and maintaining filing systems and basic databases as applicable.* Completing forms and reports as required by the various company offices and outside vendors and agencies.* Preparing purchase orders using the appropriate software application.* Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.* Maintaining inventory of the necessary office supplies* Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).* Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.* Assemble, file and maintain patient medical records* Print patient schedule and pull patient charts daily.* Arrange for package pickup and delivery.* Assists with month-end reporting requirements.* Participate in collaboration sessions such as center/team huddles and staff meetings.* Attend education and training sessions as appropriate and apply key learnings.**SKILLS:*** Knowledge of office procedures required.* Proficient in Microsoft office applications* Ability to adapt to supporting software applications.* Professional attitude and appearance* Solid written and verbal communication skills* Ability to be resourceful and proactive when issues arise* Strong organizational skills* Multitasking and time-management skills, with the ability to prioritize tasks* Customer service attitude# PHYSICAL DEMANDS AND WORKING CONDITIONS:* The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials# SUPERVISION:* None**EDUCATION**:* High School Diploma or GED required# EXPERIENCE AND REQUIRED SKILLS:* Minimum 6 months relevant experience without a degree.* 1-2 years related experience preferred.* Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.* Pleasant telephone manner.**Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.**