Clinic Administrative Assistant

Fresenius Medical Care; San Diego (CA); On-site; Full time

Job summary

A leading healthcare provider seeks a Clinic Administrative Assistant in San Diego, CA. This role entails executing various administrative tasks to support management and ensure efficient office operations, requiring a high school diploma and relevant experience. Join a team known for its commitment to quality patient care and benefit from a comprehensive package including medical and retirement options.

Benefits

Comprehensive benefits package

401(k) with company match

Paid time off

Parental leave

Qualifications

• 1-2 years of related experience required.
• Ability to maintain confidentiality.
• Proficiency in standard business practices.

Responsibilities

• Provides secretarial and administrative support.
• Executes complex administrative tasks.
• Maintains filing systems and coordinates meetings.

Skills

Business & technical vocabulary

Organizational operations & procedures

Basic reasoning and analytical skills

Education

High School Diploma

Specialized secretarial training

Tools

Microsoft Office

Job description

Join to apply for the Clinic Administrative Assistant role at Fresenius Medical Care

Join to apply for the Clinic Administrative Assistant role at Fresenius Medical Care

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
• Organizes travel arrangements and completes expense reports.
• Interfaces with a various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.
  
  
  

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  
  

SUPERVISION:

• None
  
  
  

EDUCATION:

• High School Diploma required, some specialized secretarial training preferred.
  
  
  

EXPERIENCE AND REQUIRED SKILLS:

• Minimum 1 – 2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.
  
  
  

“The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $24 - $26

Non-Bonus Eligible Positions: include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.”

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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