Clinic Administrative Assistant

Fresenius Medical Care; Fairhope (AL); On-site; USD 28,000 - 36,000; Full time

Job summary

Fresenius Medical Care is seeking a Secretary/Receptionist responsible for general clerical support in the department and its Management. The role includes preparing correspondence, maintaining calendars, greeting visitors, and managing filing systems. Experience with MS Office and strong communication skills are required.

High school diploma is mandatory, with 1–2 years of related experience. This on-site position supports various departments and may involve other duties as assigned.

Qualifications

• 1–2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling and maintains calendar and daily schedules.
• Greet visitors and directs them to the appropriate location or person.
• Establishes and maintains filing systems and basic databases as applicable.

Skills

Good interpersonal and communication

Pleasant telephone manner

Education

High School Diploma

Tools

Microsoft Office

Job description

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.


• Assists with scheduling.


• Maintains calendar and daily schedules.


• Maintains departmental tracking logs.


• Greets visitors and directs them to the appropriate location or person as needed.


• Establishes and maintains filing systems and basic databases as applicable.


• Performs routine general office duties such as filing, copying, and scanning.


• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.


• Records minutes of meetings and providing the resulting documents as necessary.


• Sorts and distributes mail.


• Maintains inventory of the necessary office forms and supplies.


• Escalates issues to supervisor for resolution, as deemed necessary.


• Assist with various projects as assigned by direct supervisor.


• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.


• Knowledge of office procedures required.


• Proficient in Microsoft office applications.


• Good interpersonal and communication skills required.


• Pleasant telephone manner.

Fresenius Medical Care maintains a drug‑free workplace in accordance with applicable federal and state laws.