Client Services Representative

PathGroup; Brunswick (GA); On-site; USD 35,000 - 52,000; Full time

Job summary

PathGroup in Brunswick, GA is seeking a Client Services Representative who anticipates and meets the needs of internal and external clients, delivering prompt, cooperative assistance to increase satisfaction and loyalty.

The role involves answering calls, handling inquiries with HIPAA compliance, documenting interactions, navigating LIS to retrieve test reports, and coordinating with pathologists and supervisors to ensure accurate turnaround times and accurate data.

Responsibilities

• Answer calls in a timely, professional and courteous manner using clear, concise language and correct grammar
• Respond to clients’ inquiries, assuring HIPAA compliance with each call
• Verify authenticity of client by obtaining practice name, physician name, caller’s name and phone number
• Maintain patient and laboratory confidentiality and data security
• Document all calls on customer service information forms, noting the name, phone number, time of call, nature of request, and resolution of the problem and date/time of resolution
• Complete all documentation according to established laboratory procedures
• Navigate LIS, provides verified, released test reports available in the computer as requested by clients
• Recognize and refers questions needing more expertise to appropriate technical specialist, pathologist, or supervisor
• Understand and knows how to find details for test turnaround times, collection requirements, specimen transport, and laboratory supplies
• Provide weekly activity report to supervisor
• Suggest improvements and additions to enhance departmental and overall laboratory productivity
• Adhere to all policies, procedures, and safety regulations
• Assist other departments with scanning and filing of documents
• Other duties as assigned

Job description

Job Summary

The Client Services Representative anticipates, recognizes, and meets the need of internal and external clients. The Client Services Representative provides prompt, cooperative assistance and seeks ways to increase client satisfaction and loyalty.

Job Summary

The Client Services Representative anticipates, recognizes, and meets the need of internal and external clients. The Client Services Representative provides prompt, cooperative assistance and seeks ways to increase client satisfaction and loyalty.

Major Responsibilities

• Answer calls in a timely, professional and courteous manner using clear, concise language and correct grammar


• Respond to clients’ inquiries, assuring HIPAA compliance with each call


• Verify authenticity of client by obtaining practice name, physician name, caller’s name and phone number


• Maintain patient and laboratory confidentiality and data security


• Document all calls on customer service information forms, noting the name, phone number, time of call, nature of request, and resolution of the problem and date/time of resolution


• Complete all documentation according to established laboratory procedures


• Navigate LIS, provides verified, released test reports available in the computer as requested by clients


• Recognize and refers questions needing more expertise to appropriate technical specialist, pathologist, or supervisor


• Understand and knows how to find details for test turnaround times, collection requirements, specimen transport, and laboratory supplies


• Provide weekly activity report to supervisor


• Suggest improvements and additions to enhance departmental and overall laboratory productivity


• Adhere to all policies, procedures, and safety regulations


• Assist other departments with scanning and filing of documents


• Other duties as assigned