Client Services Coordinator

Colliers; Philadelphia (Philadelphia County); On-site; USD 25,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

Life insurance

Disability coverage

401k with match

Paid time off

Job summary

Colliers is seeking a detail‑oriented professional to manage complex real estate transactions and support due diligence across properties. You will coordinate documents, timelines, compliance and communications with clients and stakeholders to drive successful closings.

In this role you’ll work onsite with cross‑functional teams, develop marketing materials, and leverage industry tools to promote Colliers’ Greater Industrial platform and institutional clients.

Qualifications

• Bachelor’s degree or equivalent experience.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat).
• 3+ years supporting sales in Commercial Real Estate preferred.
• Ability to work under pressure and meet deadlines.
• Excellent communication and follow-through skills.

Responsibilities

• Oversee the entire transaction process with documents, contracts and agreements.
• Assist in due diligence investigations—property information, financial records, leases and permits.
• Coordinate deal sheets, trade records and supporting paperwork for transactions.
• Liaise between buyers, sellers, landlords, tenants, brokers, attorneys and lenders.
• Create and manage transaction timelines, coordinating inspections, appraisals and closings.
• Ensure compliance with laws, regulations and internal policies; maintain records.

Skills

Office proficiency

Communication

Time management

Team coordination

Education

Bachelor's degree or equivalent

Tools

Adobe Creative Suite

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

• This position is an onsite role and will provide onsite support to both our Mount Laurel, NJ & Philadelphia, PA office.

About You

You are digital savvy who loves using your skill to see the bigger picture and advance strategic goals. You are driven and eager to work with your team to see the project through from beginning to end, which includes development and implementation digital marketing campaigns to promote the Colliers Greater Industrial platform, individual professionals, and the institutional clients we represent to assist in closing the deals.

With an ultimate goal of due diligence process, maintaining brand awareness and serving our clients. You are familiar with using industry leading digital tactics and data driven methods, leveraging both native and paid exposure spaces.

You are a big-picture professional, motivated, and driven by the success of the team. You are comfortable in a fast-paced environment and maintain your focus on critical, long-term goals and strategies. You are highly organized and detailed, enjoy interfacing directly with clients, and can coordinate a multitude of regional projects.

In this role, you will...

• Oversee the entire transaction process, ensuring that all necessary documents, contracts, and agreements are prepared, reviewed, and executed accurately and in a timely manner.
• Assist in conducting due diligence investigations, including gathering and reviewing property information, financial records, leases, permits, and other relevant documents to identify any potential issues or risks.
• Participate in management and coordination of transaction and due diligence processes. entering deal sheets, submitting completed trade record, and supporting paperwork.
• Act as a liaison between buyers, sellers, landlords, tenants, brokers, attorneys, lenders, and other parties involved in the transaction. You facilitate communication, provide updates, and address any concerns or inquiries throughout the process.
• Create and manage transaction timelines, ensuring that all necessary tasks and milestones are completed within the designated timeframes. This includes coordinating inspections, appraisals, financing arrangements, and closing activities.
• Ensure compliance with relevant laws, regulations, and internal policies. This includes maintaining accurate transaction records, filing necessary reports, and adhering to industry best practices.
• Conduct market research and analysis to stay updated on industry trends, property values, rental rates, and other market factors that may impact commercial real estate transactions.
• Seek opportunities to streamline processes, enhance efficiency, and improve transaction management systems. You stay informed about industry advancements, technologies, and tools to optimize transaction coordination.
• Create various marketing materials including brochures, surveys, offering memorandums, aerials, data sheets, client specific packages, maps, eblasts, newsletters.
• Upload and manage online listing websites, such as colliers.com and other relevant media (CoStar, LoopNet)
• Research property site information using various sources (Costar, LoopNet, Land Vision, local county sites)

What You'll Bring

• Bachelor’s degree or equivalent experience.
• Advanced technical and computer skills, including high proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Experience in Adobe Creative Suite required (InDesign, Photoshop, Illustrator, Acrobat).
• 3+ years' experience supporting sales team in with Commercial Real Estate experience preferred.
• Ability to work under pressure, deal with multiple deadlines and effectively handles stressful situations.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Pursuant to local law, Colliers is disclosing the following information: Area/Location Specific: New Jersey Approximate Compensation Range for this Role: $25.06/hour to $29.86/hour Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 sick days and a minimum of 15 vacation days annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Employees may also be permitted up to 4-12 weeks of paid parental leave depending on eligibility criteria. Individuals may be eligible for different or additional benefits under applicable state law.

Bonus

This position is eligible for an annual bonus, based on company and individual performance.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.