Client Services Coordinator

Savills North America; California; On-site; USD 30,000 - 100,000; Full time

Job summary

A leading commercial real estate firm seeks an Administrative Coordinator to provide essential support in various tasks including research, marketing, and analysis. The role demands strong organizational and interpersonal skills along with proficiency in Microsoft Office and database management. This position offers an opportunity to thrive in a dynamic environment while contributing to client service excellence.

Qualifications

• High school diploma or equivalent knowledge.
• Minimum three years related experience, preferable in real estate.
• Thorough knowledge of Microsoft Office applications.

Responsibilities

• Provide overall administrative support for real estate professionals.
• Maintain and update client/prospect databases.
• Perform accounting-related tasks including expense reports.

Skills

Strong organizational skills

Interpersonal skills

Detail oriented

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

InDesign

Job description

Direct message the job poster from Savills North America

About Savills

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive.

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

Provides overall administrative support for real estate Professionals. In addition to preparation of normal correspondence, the Coordinator is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles.

• Provide administrative. Graphic and technical support to the team as needed
• Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies and procedures
• Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation and spelling
• Prepare and produce marketing presentations, multiple property surveys, tour books, and PowerPoint or InDesign presentations, often with a short lead-time
• Perform accounting functions which may include preparation of expense reports, invoices and billings
• Maintain and update assigned agents’ client/prospect databases
• Provide information about the Company; screen and respond to internal and external inquiries of a less technical nature
• Capacity to work successfully in a team environment, build effective working relationships inside and outside of the group
• Monitor action items and request dates for completion to ensure effective and timely completion of requests
• Maintain and purge account files and records for assigned agents
• Perform general administrative duties such as filing, schedule meetings and travel arrangements
• Conduct research, assemble data, and perform special projects
• Perform other related duties as assigned

Qualifications

• High school diploma or equivalent knowledge
• Minimum three years related work experience supporting multiple people; real estate experience preferred
• Thorough working knowledge of Microsoft Word, Excel, Power Point, and Outlook

Specific software programs utilized in the performance of this role include:

• All Microsoft applications, including Word, Excel and PowerPoint
• Outlook and other contact management, social media and email systems
• InDesign

Qualities & attributes

• Ability to complete a high volume of tasks with minimal guidance or supervision
• Strong organizational, interpersonal and communication skills
• Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility
• Strong proofreading and editing abilities
• Creative self-starter, multitask oriented

Savills values a diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteranstatus, or any other protectedcharacteristic.

Savills participates in the E-Verify program.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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