Client Service Manager - Loan Services, Associate Vice President

Apex Group Ltd; Dallas (TX); On-site; USD 100,000 - 120,000; Full time

Job summary

A global fund administration firm in Dallas is seeking a Client Service Manager for Middle Office Loan Services. This role requires at least 6 years of experience in loan administration operations, a degree in Accounting or Finance, and extensive knowledge of Credit Funds. Responsibilities include asset administration, cash/position reconciliation, and participation in client meetings. The position offers a salary range of $100,000-$120,000 plus bonuses, with a requirement for four days in-office attendance.

Qualifications

• 6+ years’ experience in loan administration operations is required.
• Degree in Accounting/Finance or relevant qualification is essential.
• Extensive knowledge of Credit Funds and various security types is necessary.

Responsibilities

• Perform and coordinate various administrative duties for asset administration.
• Lead and participate in client meetings, ensuring all follow-up items are addressed.
• Prepare daily reconciliation of cash transactions.

Skills

Degree in Accounting/Finance or relevant qualification

6+ years experience in loan administration operations

Knowledge of Credit Funds

Understanding of various security types

Understanding of trade lifecycle

Familiarity with settlements including DTCC & Euroclear

Proficiency in Microsoft Office Suite

Education

Degree in Accounting/Finance

Tools

Solvas (CDO-Suite)

Geneva

Aladdin

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard‑working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply “empower” you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry‑changing realities. For our business, for clients, and for you.

Client Service Manager – Middle Office Loan Services, Associate Vice President

The Role & Key Responsibilities

• Asset administration: Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including
  • Asset setup
  • Asset Maintenance and reconciliation
  • Liaising with 3rd party brokers/custodians/agents
  • Processing agent notices
  • Processing corporate actions
  • Entering and settling trades as required
  • Preparing and assisting with various reports required by internal teams
  • Other duties assigned by Management
• Cash/Position Reconciliation: Responsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including
  • Preparing daily reconciliation of cash transactions
  • Preparing daily reconciliation of Apex/Client positions
  • Ensuring aged breaks (over 7 days) are addressed and escalated
  • Processing and reconciling data in various systems
  • Actively researching discrepancies with various agents and internal teams
  • Preparing and ensuring all Reporting is issued within the required timeframes
  • Preparing and assisting with various reports required by internal teams
  • Other duties assigned by Management
• Support Loan Admin – Middle Office Group
  • Lead and participate in weekly client meetings / new onboards and ensure minutes are noted and follow-up items are closed out.
  • Work with the local CRM to ensure monthly operational calls are scheduled and agenda items are monitored and closed out.
  • Ensure all deal procedures and report checklists are completed.
  • Ensure KPI reports are monitored and reviewed regularly to ensure they are adapted/updated in line with the business requirements.
  • Work with the admin team to ensure clients breaks both cash and positions are pushed and assisted where required.
  • Ensure all monthly deliverables are in line with our SLA and if not record and note clearly the reasons.
  • Work closely with senior managers to identify and streamline operations where greater efficiencies can be implemented.

Skills Required

• Degree in Accounting/Finance, or a relevant qualification
• Candidate should have 6+ years’ experience working in loan administration operations
• Extensive knowledge of Credit Funds
• Understanding or knowledge of various security types – Private Debt, Syndicated Loans, Bonds, Equities, Futures, CDS, CDS Indices, Forwards, ABS, MBS, TRS, etc.
• Understanding of trade lifecycle
• Knowledge and experience with settlements including DTCC & Euroclear
• Knowledge and understanding of securities and other financial instruments. Computer proficiency with advanced knowledge of Microsoft Office Suite, familiarity with Solvas (CDO-Suite), Geneva, Aladdin preferred

Role-Specific Competencies/Skills

• Strong communication and analytical skills
• Strong organisational skills
• Accurate and acute attention to detail
• Adaptability – able to change tasks quickly as business needs dictate
• Uses discretion when dealing with sensitive and confidential information
• Excellent oral and written communication skills and demonstrated ability to adapt communication style to audience
• Proven ability to prioritize responsibilities, manage time effectively and meet deadlines accordingly
• Self‑motivated
• Punctuality

We pride ourselves in our commitment to fostering a connected and inclusive culture; all our opportunities at Apex have a four (4) days in office requirement.

Salary ranges from USD $100,000.00 – USD $120,000.00 plus additional discretionary yearly bonus based on corporate and individual performance. Compensation within this range is dependent on the individual's skills, experience and qualifications.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model, and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.