Client Service Coordinator

HairClub; Virginia Beach (VA); On-site; USD 34,000 - 40,000; Full time

Job summary

HairClub in Virginia Beach seeks a Client Service Coordinator to be the first point of contact for clients and visitors, creating a welcoming environment and building excitement for their hair day.

This role is not a typical receptionist position; you will actively make a difference in clients' lives by helping them regain confidence and pursue their goals.

Qualifications

• At least one year of guest service experience.
• POS system and other business software experience.
• Hyper-focused on exceptional member experience.
• Friendly and empathetic communication.
• Able to engage others while addressing needs.

Responsibilities

• Greets clients and visitors warmly and directs them efficiently.
• Answers calls promptly and provides accurate information to clients.
• Resolves minor issues with problem-solving and escalates when needed.
• Accurately records client transactions and selects service codes.
• Manages scheduling, confirmations, and assists with day-to-day staffing tasks.

Skills

Guest service experience

POS system proficiency

Communication skills

Time management

Independence

Tools

POS System

Email/Calendar software

Job description

We are purpose-driven company. We believe in the power of hair and how it can make people feel happy, secure, and confident. We offer a complete array of hair loss treatment solutions for all types and stages of hair loss. Our solutions are tailored to perfectly meet the needs of our clients

As the Client Service Coordinator, you will be the first point of contact for all clients and visitors, creating a warm welcome and getting the client excited about their hair day.

This is not your typical receptionist job, you’ll have the ability to truly make a difference in someone’s life and help our clients regain their confidence and go after their dreams!

MAJOR RESPONSIBLITIES:

• Greets all clients & visitors, promptly greets each guest with a smile, portrays a positive attitude, and offers assistance with all reasonable requests
• Answers incoming calls promptly and professionally, provides accurate and appropriate information and directs calls to other staff members while minimizing impact on present clients
• Resolves minor client issues by using critical thinking and problem-solving skills to offer win‑win solutions and communicates escalating scenarios to the Client Relationship Manager and Center Manager
• Accurately enters all client transactions by selecting the correct performers, service/product codes, and tenders
• Actively manages scheduling activities including advance booking, wait times, hollow schedules, service accuracy, appointment ticket accuracy, and appointment confirmations
• Supports the styling team by assisting with scheduling, documentation, communicating appointment changes, retail/service add‑on sales, and various administrative duties

Perform other reasonable duties as assigned

QUALIFICATIONS:

• At least one (1) year previous guest service experience
• Point of sale system and other business software experience
• Hyper-focused on exceptional member experience
• Friendly congenial outgoing communication, empathetic communication
• Able to reach and stimulate others while being aware and responsive to their needs and interests
• Communicate professionally with all persons in the Company
• Utilize superior organizational and time management skill
• Able to work under time constraints and pressure
• Work independently and self-motivated
• Professional image

HairClub is an equal opportunity employer, dedicated to creating an inclusive work environment for everyone. We embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to our workplace. HairClub strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront in helping us promote and sustain an inclusive workplace.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.