Client Operations Specialist - Deadline-Driven Ops & Support

Associated Asset Management (AAM); Tempe (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

Associated Asset Management (AAM) seeks a detail-oriented Client Operations Coordinator to support Shared Services. You will handle high-volume, deadline-sensitive processes, client communications, and administrative tasks across departments, ensuring accuracy and timely delivery.

The role requires strong organizational and communication skills and a proactive, service-oriented mindset. Work will involve coordinating meetings, maintaining records, and contributing to process improvements.

Qualifications

• High school diploma or equivalent.
• Experience in administrative support, operations, or shared services.
• Ability to manage multiple priorities and meet deadlines.
• Proficient with computers and basic software.

Responsibilities

• Execute high-volume, deadline-sensitive operational processes.
• Provide operational support to Directors and assist with priorities.
• Support various Shared Services programs and processing functions.
• Monitor mailboxes, work queues, and requests for timely follow-up.
• Prepare and distribute operational documents, reports, and materials.
• Coordinate meetings, scheduling, and logistics.
• Maintain records, metrics, and reporting for departments.
• Collaborate across departments to ensure timely service delivery.
• Identify process inefficiencies and suggest improvements.
• Provide cross-functional backup for Shared Services as needed.

Skills

Attention to detail

Time management

Organization

Communication

Customer service

Teamwork

Problem solving

Microsoft Office

Adaptability

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Associated Asset Management (AAM) seeks a detail-oriented Client Operations Coordinator to support Shared Services. You will handle high-volume, deadline-sensitive processes, client communications, and administrative tasks across departments, ensuring accuracy and timely delivery.

The role requires strong organizational and communication skills and a proactive, service-oriented mindset. Work will involve coordinating meetings, maintaining records, and contributing to process improvements.