Administrative Assistant- ME

Kennebec Lumber, Co.; Northern (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Kennebec Lumber, Co. is seeking an Administrative Assistant to support Administration and Operations and to collaborate across departments to provide outstanding service.

This role coordinates facility protocol, promotes strong communication between remote locations and the main office, and represents the company with professionalism while maintaining strict confidentiality.

Qualifications

• High School Diploma or Equivalent.
• Two years of Administrative / Clerical / AP/AR experience.
• MS Office Suite including Excel, Word, and Teams.

Responsibilities

• Answer incoming telephone calls and provide front desk coverage.
• Proper routing of calls and inquiries.
• Receiving, recording and profiling all incoming and outgoing correspondence, inquiries, and faxes.
• General clerical work – Filing, E filing, faxing, emailing, photocopying, and processing outgoing mail.
• Processing of incoming and outgoing products and shipments.
• Maintaining confidentiality regarding Employees, Vendors, Customers, Contracts, and other sensitive material.
• Cross-train in all departments (Systems, Processing of Purchases and Sales, Logistics, etc.).
• Preparing and distributing correspondence, Purchase Order Amendments, Contract Change Initiations, and other technical correspondence.
• Assisting in Process Improvement.
• Ensuring accuracy in spelling, grammar and content of communication.
• Maintaining an up-to-date filing system of all the above.
• Applying Excellent Customer Service to interactions.
• Travel as needed.
• Perform other related duties as assigned.

Skills

Customer service

Attention to detail

Communication

Education

High School Diploma or Equivalent

Tools

MS Office

Excel

Word

Teams

Job description

The Administrative Assistant shall promote the culture, standards, values and working environment as outlined by the KLC Management Team. This is a support position responsible for assisting Administration and Operations as well as working with all other departments to provide outstanding service. The Administrative Assistant will coordinate and maintain all protocol within the facility. This position will also serve to promote strong communication between the remote locations and KLC’s main office and Operations. The Administrative Assistant will support strict adherence to all KLC standards and will represent the company with the highest level of professionalism.

Responsibilities:

• Answering incoming telephone calls
• Front Desk Coverage
• Proper routing of Calls and Inquiries
• Receiving, recording and profiling all incoming and outgoing correspondence, inquiries, and faxes
• General Clerical work – Filing, E filing, faxing, emailing, photocopying, and processing outgoing mail
• Processing of incoming and outgoing products and shipments
• Maintaining a high level of confidentiality regarding Employees, Vendors, Customers, Contracts, and other sensitive material
• Cross Train in all departments (Systems, Processing of Purchases and Sales, Logistics, etc.)
• Preparing and distributing correspondence, Purchase Order Amendments, Contract Change Initiations, and other technical correspondence
• Assisting in Process Improvement
• Ensuring accuracy in spelling, grammar and content of communication
• Maintaining an up-to-date filing system of all the above
• Applying Excellent Customer Service to interactions
• Travel as needed
• Perform other related duties as assigned

Qualifications / Requirements:

• High School Diploma or Equivalent
• Two years of Administrative / Clerical /AP/AR Experience
• MS Office Suite of production to include: Excel, Word, Teams, etc.