Client-Focused Real Estate Office Concierge

Anywhere Real Estate; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Sotheby’s International Realty is seeking an experienced Office Coordinator for the San Francisco, Marina office. The role focuses on delivering high-touch hospitality, brand representation, and proactive administrative support to agents, vendors, and clients.

Responsibilities include onboarding agents, managing listings and transactions data, coordinating office operations, events, and logistics, and providing confidential, organized support to brokerage managers.

Qualifications

• Strong customer service skills with excellent communication, both verbal and written.
• Ability to interact successfully with both internal and external customers at all levels.

Responsibilities

• Assist with onboarding new agents, including welcome package, office keys, desk preparation, office tour, and other requirements deemed necessary by management team.
• Enter and update all listings and sales into appropriate databases, track necessary changes.
• Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel.
• Submit monthly expense reports for management team.
• Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary.

Skills

Customer service

Verbal and written communication

Interpersonal skills

Job description

Sotheby’s International Realty is seeking an experienced Office Coordinator for the San Francisco, Marina office. The role focuses on delivering high-touch hospitality, brand representation, and proactive administrative support to agents, vendors, and clients.

Responsibilities include onboarding agents, managing listings and transactions data, coordinating office operations, events, and logistics, and providing confidential, organized support to brokerage managers.