Client-Focused Office Manager - Part-Time, In-Office

Thrivent Financial for Lutherans; Birmingham (AL); On-site; USD 37,000 - 44,000; Part time

Benefits offered by this job

Simple IRA 3% match

PTO and holiday pay

Job summary

Red Mountain Associates in Birmingham, AL seeks an Office Manager to provide essential administrative support across the practice, ensuring a friendly, professional front-office experience for members. You will handle phones, scheduling, mailings, and client communications while maintaining organized files and supporting advisors across multiple tasks.

This in-office role offers 30 hours per week, Monday-Thursday 9am-4pm and Friday 9am-11am with compensation of $27-32 per hour, plus Simple IRA

Qualifications

• Experience in administrative/secretarial roles preferred.
• Experience in call centers preferred.
• Strong computer skills and ability to learn new software.
• Ability to manage multiple tasks with interruptions.
• Ability to handle confidential information.

Responsibilities

• Answer and triage all incoming calls.
• Schedule meetings across multiple time zones.
• Maintain advisor's calendar and prepare for meetings.
• Greet clients and provide a welcoming front-office experience.
• Manage client communications and mailing lists.
• Maintain office supplies and professional appearance.
• Update Salesforce with client contact information and preferences.
• Maintain organized physical and electronic client files.
• Prepare correspondence and reports.
• Coordinate special projects as assigned.
• Record checks into blotter and client posting sheets.
• Provide administrative support across various functions.
• Complete other miscellaneous tasks.

Skills

Administrative experience

Call center experience

Calendar management

Client relations

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Red Mountain Associates in Birmingham, AL seeks an Office Manager to provide essential administrative support across the practice, ensuring a friendly, professional front-office experience for members. You will handle phones, scheduling, mailings, and client communications while maintaining organized files and supporting advisors across multiple tasks.

This in-office role offers 30 hours per week, Monday-Thursday 9am-4pm and Friday 9am-11am with compensation of $27-32 per hour, plus Simple IRA